Office Manager

Pattern; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading eCommerce accelerator in Dubai is seeking an Office Manager to create a welcoming office environment. Responsibilities include managing phone calls, greeting visitors, and performing administrative tasks. The ideal candidate should possess a High School Diploma and experience in an administrative support role, alongside excellent communication and organisational skills.

Qualifications

• Experience managing office environments and administrative tasks.
• Positive attitude and friendly demeanor.
• Ability to welcome and host visitors effectively.

Responsibilities

• Welcome and host visitors.
• Create and maintain a safe reception area.
• Answer and forward incoming phone calls.
• Organise and schedule appointments.
• Manage executive and conference room calendars.

Skills

Experience in an administrative support role

Exceptional attention to detail

Outstanding verbal and written communication skills

Excellent computer literacy, including Microsoft Office products

Self-motivation

Amazing organizational skills

Ability to multitask

Education

High School Diploma or GED

Job description

Pattern is a leading eCommerce accelerator with offices across the globe offering outsourced marketplace and ecommerce management services for brands worldwide. The Pattern Ecommerce Acceleration Platform leverages AI-powered technology, industry expertise, and global distribution, logistics, and fulfilment services to help quality brands scale profitably on their own websites and through hundreds of marketplaces. Pattern works with some of the most recognized brands such as Thorne, Naturelo, Marshall, Nutricost, MegaFood, TIGI, Hair Burst and Sageand it ranks among the top 5 Amazon sellers globally. Pattern is expanding and we are looking an Office Manager to join the team.

The Office Manager is responsible for creating a safe and inviting office area. They primarily are responsible for answering phone calls, managing conference rooms, greeting visitors and employees, and aiding in other administrative tasks.

Essential Duties and Responsibilities

• Welcome and host visitors
• Create and maintain a safe, clean, and inviting reception area
• Prepare office spaces and conference rooms as needed
• Answer, screen, and forward incoming phone calls
• Organise and schedule appointments
• Track office supply inventory and engage new suppliers
• Receive all incoming mail and packages
• Manage executive and conference room calendars
• Collaborate with building manager regarding events, culture, and other issues
• Assists other departments with clerical needs

What do I need to thrive in this role?

• A High School Diploma or GED
• Experience in an administrative support role
• Positive attitude and friendly demeanor
• Exceptional attention to detail
Outstanding verbal and written communication skills
• Excellent computer literacy, including Microsoft Office products
• Self-motivation, amazing organizational skills, and ability to multitask

We are looking for individuals who are:

Game Changers

A game changer is someone who looks at problems with an open mind and shares new ideas with team members, regularly reassesses existing plans and attaches a realistic timeline to goals, makes profitable, productive, and innovative contributions, and actively pursues improvements to Pattern’s processes and outcomes.

Data Fanatics

A data fanatic is someone who recognizes problems and seeks to understand them through data, draws unbiased conclusions based on data that lead to actionable solutions, and continues to track the effects of the solutions using data.

Partner Obsessed

An individual who is partner obsessed clearly explains the status of projects to partners and relies on constructive feedback, actively listens to partner’s expectations and delivers results that exceed them, prioritises the needs of your partners, and takes the time to create a personable experience for those interacting with Pattern.

Team of Doers

Someone who is a part of team of doers uplifts team members and recognizes their specific contributions, takes initiative to help in any circumstance, actively contributes to supporting improvements, and holds themselves accountable to the team as well as to partners.

What is the hiring process?

• An initial phone interview with Pattern’s talent acquisition team
• A video interview with a hiring manager
• A 2nd stage video interview with a presentation
• A final interview with the MENA General Manager