Office Assistant

Jobs for Humanity; Dubai; On-site; AED 30,000 - 45,000; Full time

Job summary

A corporate service provider in Dubai is looking for a Clerical Assistant to support staff by performing various operational tasks. You'll be responsible for delivering messages, managing calls, and ensuring smooth communication within departments. Strong communication and attention to detail are essential for success in this role.

Responsibilities

• Assist staff with menial jobs to save their time.
• Furnish workers with clerical supplies.
• Operate switchboard equipment to manage calls.
• Deliver mail and messages between departments.

Skills

Communication skills

Attention to details

Time management

Prioritizing workloads

MS Office; Computer Literate

Job description

Job Description

To assist any staff as required and save their time by carrying out menial jobs.

Main Functions and Responsibilities

1. 1. Furnishes workers with clerical supplies.
2. 2. Opens, sorts, and distributes incoming mail, and collects, seals, and stamps outgoing mail.
3. 3. Delivers oral or written messages.
4. 4. Collects and distributes paperwork, from one department to another.
5. 5. Marks, tabulates, and files articles and records.
6. 6. Deliver mail, messages, documents, and packages between departments of establishment or to other business establishments.
7. 7. Providing staff and guests with refreshments as requested.
8. 8. Adheres to the contents of the Company’s overall internal procedures and policies.
9. 9. Miscellaneous tasks within the scope of work, as assigned by the direct manager.
10. 10. Operates switchboard equipment in order to answer incoming calls.
11. 11. Determines intent of caller and makes appropriate connection.
12. 12. Receives and routes a variety of calls for general business information including customer inquiries and complaints, emergencies etc.
13. 13. Assists in maintaining and updating telephone directories and via computerized data base when notified of changes in order to access correct information.
14. 14. Maintains a log of all calls placed on a daily basis, whether business or personal for billing purposes.
15. 15. Assists in reporting telephone equipment or service complaints and problems.

Qualifications

• Communication skills
• Attention to details
• Time management
• Prioritizing workloads
• MS Office; Computer Literate.