Office Assistant

JB Reality; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A real estate consultancy in Dubai is seeking a female Office Assistant for their Business Bay office. Responsibilities include providing administrative support, managing office operations, coordinating meetings, and greeting clients. Applicants should have strong organizational and communication skills, familiarity with Microsoft Office, and a team player attitude. Previous experience is a plus, but not mandatory.

Qualifications

• Strong ability to prioritize tasks and manage time effectively.
• Excellent verbal and written communication skills.
• High level of accuracy and attention to detail in tasks.

Responsibilities

• Provide comprehensive clerical support.
• Prepare documents for renewal of Visa/Emirates ID.
• Schedule and organize meetings and appointments.
• Ensure all documentation is filed and stored correctly.
• Oversee office supplies inventory.
• Accurately input and update data in company systems.
• Greet and assist visitors and clients.

Skills

Organizational Skills

Communication

Technical Proficiency

Attention to Detail

Problem-Solving

Team Player Attitude

Tools

Microsoft Office Suite

Job description

We are a real estate consultant Firm. Currently we are looking for a female Office Assistant for our Business Bay office.

Responsibilities

• Administrative Support: Provide comprehensive clerical support – including managing phone calls, emails, and correspondence, process salaries and other payments from time time.
• Visa, Emirates ID: Prepare documents and complete the procedures for renewal of Visa /Emirates id/ work permit of the office employees whenever it is due.
• Meeting Coordination: Schedule and organize meetings, appointments.
• Document Management: Ensure all documentation is filed and stored correctly for easy retrieval.
• Office Operations: Oversee office supplies inventory, ordering necessary supplies, and maintaining a tidy and organized workspace.
• Data Entry & Management: Accurately input and update data in company systems, maintaining the confidentiality and integrity of sensitive information.
• Customer Service: Greet and assist visitors, clients, and employees with queries, providing a positive and professional first impression of the company.
• Support to Teams: Collaborate with various departments to ensure a smooth workflow, offering assistance with projects and daily tasks as needed.

Required Skills

• Organizational Skills: Strong ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Communication: Excellent verbal and written communication skills, with a focus on clear, professional interaction.
• Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with basic office equipment.
• Attention to Detail: High level of accuracy and attention to detail in all tasks, ensuring quality and consistency.
• Problem-Solving: Ability to anticipate needs and resolve issues proactively with a solution-oriented approach.
• Team Player Attitude: Ability to work collaboratively with others, fostering a positive and supportive work environment.

Preferred Qualifications

• Previous experience in an office assistant or similar role is advantageous but not required. Skills and capabilities will be assessed through relevant tests during the hiring process.