Office Administrator-UAEN-Dubai,UAE

Segula Technologies; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A global engineering firm in Dubai is looking for an Office Administrator to handle administrative tasks and support procurement processes. The successful candidate will coordinate office operations, manage supplier relationships, and assist with day-to-day operations, ensuring efficiency and compliance. Candidates should have a Bachelor's degree, excellent organizational skills, and be fluent in English and Arabic.

Qualifications

• 1-3 years of relevant experience.
• Fluent in English & Arabic.
• Strong organizational and multitasking abilities.

Responsibilities

• Coordinate daily office operations to ensure efficiency.
• Liaise with different departments (finance, legal, HR, Marketing & Sales).
• Support in raising the Shopping Card.

Skills

Organizational skills

Communication skills

Multi-tasking capability

Education

Bachelor's degree in Business Administration or Supply Chain Management

Tools

Microsoft Office (especially Excel)

ERP systems (SAP)

Job description

Overview

Do you want to shape the world of tomorrow and work on innovative projects? Then you're a good fit for us! We are a global engineering group with 15,000 employees and 140 locations worldwide. With our services, we are driving the topics of energy efficiency, climate protection and decarbonization and developing tech industries into new dimensions.

The world of SEGULA Technologies Experts revolves around industries such as automotive, software, energy and life sciences. As an independent player, we support OEMs and suppliers with personal engineering services. Take advantage of new opportunities and take on exciting tasks and attractive positions with direct customer assignment.

Job Objective

The Office Administrator will provide essential support to the office team, handling administrative tasks and coordinating office-related purchases, bids, and projects across the UAE. This role is responsible for ensuring smooth day-to-day operations, managing procurement KPIs, assisting with supplier performance management, and supporting procurement processes including purchase orders and supplier onboarding. The Office Administrator will also collaborate with cross-functional departments to maintain operational efficiency and compliance with company policies.

Responsibilities

• Work closely with the HR, supply chains, procurement , Logistics team
• Coordinate daily office operations to ensure efficiency and adherence to company policies
• Liaising with different departments (finance, legal, HR, Marketing & Sales)
• Support in raising the Shopping Card
• Track stocks of office supplies and place orders when necessary
• Support in the follow up of the RFPs and documentation for bids and projects.
• Support on ICV (in country value) process, and improvement plan.
• Answer queries by employees and clients
• Organize and schedule internal and external meetings, workshops, and events
• Assist colleagues with administrative tasks and provide general support as needed
• Handle hotel bookings, travel arrangements, and ticketing for staff and visitors
• Perform receptionist duties when needed

Qualifications

Work Experience Requirements

• 1-3 years relevant experience
• Efficient , Organized with Multi-Tasking Capability
• Excellent Communication kills

Qualification, Certification & Educational Requirements

• Fluent in English & Arabic
• Bachelor ‘s degree in Business administration or supply chain Management related field
• Proficient with Microsoft Office, especially Excel
• Knowledge of ERP system will be a plus ( SAP)
• 1- 2 years of experience in a procurement administrative role will be a plus
• Knowledge of procurement KPIs and supplier management practices is a plus
• Strong organizational and multitasking abilities

Additional Information

Preferred Skills

• Strong organizational and time management skills
• Ability to prioritize and multitask in a fast-paced environment
• Attention to detail and accuracy in data entry and documents handling.
• Excellent communication and interpersonal skills
• Basic understanding of procurement and supply chain process

Please note that only shortlisted candidates will be contacted