Office Administrator

Automated Conveyor Tech System; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading automation solutions company in Dubai is seeking a proactive Administrator to support daily operations. The ideal candidate will manage communications, schedule meetings, and coordinate events. Strong skills in Microsoft Office and exceptional organizational abilities are essential. This role requires a high school diploma or equivalent, with higher education considered a plus. Join a dynamic team to ensure seamless office operations.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) required.
• High school diploma or equivalent is required; an associate or bachelor’s degree is a plus.
• Exceptional organizational, time-management, and multitasking skills are necessary.

Responsibilities

• Manage communications and respond to inquiries professionally.
• Schedule meetings and make travel arrangements.
• Draft and maintain organized documents and filing systems.
• Monitor and maintain office supplies inventory.
• Assist with basic bookkeeping tasks.
• Coordinate office events and meetings.

Skills

Proficiency in Microsoft Office Suite

Exceptional organizational skills

Excellent written communication skills

Time-management skills

Strong problem-solving abilities

Education

High school diploma or equivalent

Associate or bachelor’s degree in a related field

Job description

We are seeking a highly organized and proactive Administrator to support our team and ensure the smooth daily operations of our office. The ideal candidate will be a vital part of our operations, ensuring seamless workflows and efficient communication across departments

Key Responsibilities

• Manage communications:Answer phone calls, respond to emails, and direct inquiries to the appropriate personnel in a professional manner.
• Schedule and coordinate:Manage calendars, schedule meetings and appointments, and make travel arrangements for staff and executives.
• Document management:Draft, format, and prepare various documents, including reports, presentations, and correspondence. Maintain organized physical and digital filing systems with discretion.
• Office support:Monitor and maintain office supplies inventory, coordinate equipment maintenance/repairs, and ensure a tidy and welcoming office environment.
• Data Entry and Records:Enter and update company, employee, and client records in databases and spreadsheets with a high level of accuracy.
• Financial tasks:Assist with basic bookkeeping, including processing invoices, tracking expenses, and preparing reports, if applicable.
• Event coordination:Support the planning and execution of office events, meetings, or conferences.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management software.
• Exceptional organizational, time-management, and multitasking skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision and collaboratively as part of a team.
• Strong problem-solving abilities and a proactive mindset.
• Ability to handle confidential information with professionalism and discretion.
• High school diploma or equivalent is required; an associate or bachelor’s degree in a related field is a plus.