Music Programme Coordinator

Sharjah Art Foundation; Sharjah; On-site; AED 60,000 - 90,000; Full time

Job summary

A cultural organization in Sharjah is seeking a Music Programme Coordinator to manage the administrative aspects of its music program. The ideal candidate will have excellent organizational and communication skills, a passion for music, and the ability to coordinate events effectively. This full-time role requires working hours from 9:00 AM to 5:00 PM, with occasional evening or weekend work. Competitive salary and benefits offered.

Qualifications

• Highly organized with the ability to manage multiple priorities.
• Strong interpersonal and communication skills.
• Ability to work collaboratively with different teams.

Responsibilities

• Schedule and coordinate events and meetings for the music program.
• Manage resources and coordinate with relevant teams for events.
• Provide support to visiting artists and stakeholders.
• Ensure accurate promotion of upcoming events.
• Coordinate payments and contracts for artists.

Skills

Organizational skills

Excellent communication skills

Passion for music

Event coordination

Resource management

Job description

The Music Programme Coordinator is responsible for the administrative aspects of the music programme. This role involves a wide range of duties, including scheduling (internal and external meetings or events), communication (with internal staff members and with external potential partners and collaborators), event coordination (both with internal relevant teams, with the venues, and with external collaborators such as artists), resource management, and providing support to musicians, instructors, students, and other stakeholders.

The Music Programme Coordinator is to be highly organized, possess excellent communication skills, have a passion for music, and be adept at managing multiple priorities. The Music Programme Coordinator works closely with the Music Department Manager in order to accomplish all necessary tasks for the Music Department.

• Scheduling events (e.g., concerts, workshops, workshops) for audiences, and scheduling meetings (between internal teams or external artists/stakeholdes) to ensure planning efficiency.
• Event Coordination (this involves coordinating with SAF's internal teams as necessary and with external stakeholders/artists/venues).
• Resource Management (coordinating with Production team and other relevant teams within SAF to see what resources we have available for events/concerts/workshops as needed. Should needed material/equipment not be available, Music Programme Coordinator would need to find a way to outsource, while giving consideration to feedback from Production Team and Music Department Manager).
• Providing support (to visiting artists, educators, and other stakeholders involved in Music Department projects or any project in which the Music Department is collaborating).
• Coordinate with departments such as Marketing when information about upcoming events is needed by SAF to promote to the public. Additionally, coordinating with the website team to ensure information online is accurate. Additionally, coordinate with editorial and translation team that all our communications are accurate and timely.
• Coordinate with Accounts Department to ensure payments for artists/collaborators/etc are made and that the contracts/invoices/per diems are all coordinated and clear.
• Coordinate with SAF's Hospitality Team to ensure that the needs of the visiting artists/collaborators are met.

The role is a full-time position based in Sharjah, with working hours from 9:00 AM to 5:00 PM, Monday to Thursday, and occasional evening or weekend work as needed.