MPM - Document Controller (Outsource)

ADIB Group; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading financial institution in Abu Dhabi is seeking a Document Controller to manage and oversee documentation for projects. The ideal candidate will have a bachelor's degree in business administration or related field and at least seven years of experience in document management within engineering construction. Responsibilities include preparing reports, enhancing documentation systems, and ensuring compliance with retention policies.

Qualifications

• Bachelor's degree in business administration, information management or a related field.
• Minimum seven years experience in engineering construction and project management systems.
• Proficiency in document management software and systems.

Responsibilities

• Manage and oversee documents for projects.
• Ensure documents are properly created, signed, stored and archived.
• Prepare daily, weekly & monthly reports.
• Enhance documentation systems.

Skills

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Communication skills

Attention to detail

Education

Bachelor's degree in business administration, information management or related field

Tools

Document management software

Job description

Description

Role : Document Controller
Location : Abu Dhabi
Role Purpose:

A Document Controller is responsible for managing and overseeing documents for a particular project or for an entire organization. They ensure that all documents are properly created, signed, stored and backed up/archived and that any retention policies are followed. Also preparing the required formats daily, weekly & monthly reports. Enhancing the Documentation Systems in addition to preparing any required word or Excel tables or forms.

Key Accountabilities of the role

• Provide a high level of customer service and care.
• Present the company in a professional manner in all business fields.
• Self development and continuing personal development.
• Enhance the Documentation and archiving systems.
• Preparing all required tables, forms and reports.

Policies Systems Processes and Procedures:

• Analyses and document business process and problems to develop solutions to enhance efficiencies.

PMC:

Document Management: Manage the intake, handling and storage of documentation.

Process Implementation: Develop and implement processes for document control.

Compliance: Ensure all documentation meets formal requirements and required standards.

Review and Update: Regularly review and update documents as necessary.

Program: Professional in Microsoft Office, especially Excel, Word & PowerPoint.

Version Control: Track and manage versions of documents.

Retrieval: Retrieve files as needed by company staff.

Backup and Storage: Securely backup and store documents.

Accessibility: Ensure all documentation is discoverable and accessible.

Organization: Ensure proper organization and categorization of documents.

Coordination: Coordinate with project teams to ensure all documents are accounted for and in the appropriate location.

Meeting Records: Record review and distribute minutes of meetings.

Regulatory Compliance: Monitor regulatory activity to maintain compliance with records and document management laws.

Risk:

• Monitor exposure to risk and compliance of respective development advisory department.

Training:

In house training will be given.

Specialist Skills / Technical Knowledge Required for this role:

• A bachelor's degree in business administration, information management or a related field.
• Good to advanced Microsoft program knowledge especially Excel, Word and PowerPoint.
• Good communication skills.
• High level of accuracy and attention to detail.
• Proficiency in document management software and systems.
• Good to advanced Microsoft program knowledge especially Excel, Word and PowerPoint.

Previous experience :-

• Minimum seven years experience working in the field of engineering construction and project management systems and documentary.