Merchandise Admin Executive

Retail G&A; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading luxury retail company in Dubai is seeking a Merchandise Admin Executive to ensure accurate record-keeping and manage logistical processes. The ideal candidate has at least 2 years of administrative experience, strong organizational skills, and proficiency in MS Office. This role offers an opportunity to work in a fast-paced environment while supporting luxury brands and enhancing operational efficiency.

Qualifications

• Minimum 2 years of Administrative experience in a similar role.
• Able to work independently and as part of a team.
• Demonstrate ability to build productive working relationships.

Responsibilities

• Maintain accurate records, files, and databases.
• Manage shipments and logistical processing.
• Coordinate deliveries with EDI suppliers.

Skills

Excellent communication

Organizational skills

Problem-solving skills

MS Office proficiency

Analytical skills

Education

High school graduate

Job description

Merchandise Admin Executive | Merchandising | Retail | Dubai

About Us

As a leader in luxury retail in the Middle East, Al Tayer Group's retail division, Al Tayer Insignia, hosts a portfolio of some of the world’s best luxury brands in the fashion, jewellery, home, and department store categories. Complementing its position in luxury retail, Al Tayer Insignia has also built new frontiers in lifestyle retail, representing leading brands in the Beauty, Home, Fashion and Hospitality sectors. Our brands include Bloomingdales, Harvey Nichols, Armani, Gymshark and The White Company, to name just a few!

About The Role

The Merchandise Admin Executive will support the team in activities related to import, export, legislative approval systemization of stock, maintenance supplier compliance and Electronic Data Interchange (EDI). This will be a key role to support the team drive the performance against sales and margin targets, maximizing in-season opportunities and affecting future inventory.

What You’ll Be Doing

• Ensuring all necessary records, files and databases are maintained accurately and updated in a timely manner in accordance with supplier records and feeds.
• Validation of order creation against vendor catalogue and resolution of discrepancies.
• Manage all aspects relating to the shipments and logistical processing.
• Coordinate shipments with EDI suppliers and Al Tayer logistics to ensure timely deliveries.
• Obtain the information of upcoming shipments and coordinate proper system checks.
• Report supplier compliance related to discrepancies on the physical receipt against invoice and damage stock in the shipment and obtain credit note from supplier.
• Keep record of warehouse documentation for contracts, order, invoice, fulfilment, and deliveries
• Handling of Short & Excess units, follow up on credit notes.

About You

The successful candidate should have the following key competency, qualification and experience:

• Minimum High school graduate
• Minimum 2 years of Administrative experience in a similar role.
• Excellent communication, organizational and problem‑solving skills.
• Excellent in MS Office application and Excel skills like v‑look up, pivot, etc.
• Numerate with strong analytical skills and financial acumen.
• Aptitude to function within deadlines, while working both independently and as part of a team.
• Ability to work independently and proactively, with excellent attention to detail.
• Able to successfully manage and execute priorities in a timely manner within a fast‑paced, high‑growth environment.
• Demonstrate ability to build and foster productive working relationships with cross‑functional teams and vendors.

Knowledge and Skills

• Pleasant personality and good grooming.
• Passion for retail industry.