Medical Scribe VA - Freelance, Remote

Magic; Dubai; Remote; AED 60,000 - 120,000; Part time

Job summary

A leading healthcare provider is seeking a Medical Scribe to support clinicians by accurately documenting patient encounters and managing records in a remote setup. This role requires strong English communication skills and proficiency in EHR. The compensation is $7.00 per hour, and you will work 40 hours per week, Monday to Friday, U.S. hours.

Qualifications

• Experience in medical documentation.
• Ability to commit to working 40 hrs/week.
• Knowledge of HIPAA protocols.

Responsibilities

• Document patient encounters accurately into EHR.
• Prepare and edit patient notes and visit summaries.
• Assist with documentation for insurance and claims.

Skills

Proven experience as a medical scribe

Strong written and spoken English communication skills

Typing speed of at least 45 WPM with high accuracy

Working knowledge of basic medical terminology

Proficiency with EHR documentation and Microsoft Office

Tools

Microsoft Office

Job description

Department: Support & Leadership

Location: Global+

Compensation: $7.00 / hour

Overview

The client is a leading, multi-location outpatient physical therapy practice in the U.S. specializing in orthopedics, sports, and manual therapy. They combine hands-on treatment with individualized exercise programs to help patients recover from injuries, manage pain, and return to active lifestyles. Their team values evidence-based care, ongoing education, and a patient-centered approach.

Role purpose

This role exists to free clinicians from documentation burden so they can focus on hands-on patient care. By providing real-time scribing and accurate EHR entries, the EA–Medical Scribe ensures records are complete, compliant, and billing-ready. The position supports clinic efficiency, improves care continuity, and shortens turnaround time for charts, letters, and insurance-related documentation.

The Impact you’ll make

Real-time EHR Documentation

• Accurately document patient encounters directly into the EHR during or immediately after visits
• Capture relevant history, objective findings, assessments, treatment plans, and outcomes in clear, structured notes
• Use clinic templates and standards to ensure notes are billable, compliant, and ready for provider sign-off

Clinical Correspondence & Records

• Prepare and edit patient notes, visit summaries, progress reports, and letters to referring physicians
• Maintain consistency of records across encounters and ensure timely chart updates
• Organize and track outstanding documentation for provider review

Billing & Insurance Support

• Assist with documentation needed for medical necessity, insurance authorization, and claims support
• Enter or verify coding-related details (ICD/CPT as directed) and resolve documentation gaps that impact billing
• Coordinate with admin staff to ensure clean claims and reduce rework

Data Quality, Timeliness & Compliance

• Perform accuracy checks for patient identifiers, visit details, and plan of care before submission
• Adhere to HIPAA and clinic privacy/security protocols at all times
• Meet same-day or agreed-upon turnaround times for chart completion

Collaboration & Communication

• Communicate clearly with U.S.-based providers and admin teams during working hours
• Flag urgent issues, clarify missing information, and respond promptly to requests
• Support end-of-day reconciliations and carry-forward tasks to keep workflows current

Qualifications

Required:

• Proven experience as a medical scribe, medical virtual assistant, or healthcare documentation specialist
• Strong written and spoken English communication skills
• Typing speed of at least 45 WPM with high accuracy
• Working knowledge of basic medical terminology (healthcare/clinical context)
• Proficiency with EHR documentation and Microsoft Office (Word, Excel, Outlook), with strict adherence to HIPAA
• Can commit to working 40 hrs/week, Monday–Friday, 11:00 a.m.–8:00 p.m. Eastern Time

Work-from-home setup:

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 or higher
• Internet speed of at least 40 Mbps
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

Your Superpowers:

• Proficiency with EHR data entry and workflow navigation
• Strong Microsoft Office skills (Word, Excel, Outlook)
• Excellent attention to detail, organization, and time management
• Confident, professional communication with clinicians and staff
• Active listening, note structuring, and template-based documentation
• Familiarity with physical therapy, insurance, and/or patient billing (highly preferred)
• Problem-solving mindset, reliability, and follow-through
• Ability to work independently in a focused, distraction-free environment

You should apply if…

• You take pride in capturing clinical details precisely and efficiently
• You thrive in fast-paced, provider-facing work and communicate proactively
• You value patient privacy, follow procedures, and uphold HIPAA rigorously
• You’re dependable, resourceful, and comfortable working U.S. hours
• You enjoy supporting a mission-driven team that helps patients return to active lives

What to expect

Work Setup

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or equivalent or higher

Working Hours

• 40 hours per week
• Monday–Friday, 11:00 a.m.–8:00 p.m. (Eastern Time)

Compensation & Benefits

• $7 per hour
• No benefits package included