Marine Coordinator

Marine Capabilities (Marcap) LLC; United Arab Emirates; On-site; AED 70,000 - 90,000; Full time

Job summary

A marine services provider in the United Arab Emirates is seeking a professional to manage marine operations and documentation. The role includes communication with port authorities, record maintenance, and compliance with safety regulations. Ideal candidates will possess a High School Diploma, have 2-3 years of experience in the marine or oil and gas industries, and be familiar with HSEQ standards. Strong communication and organizational skills are essential for success in this role.

Qualifications

• Minimum of 2–3 years in the Marine Industry, HSE, Oil & Gas industry.
• Knowledge of the Maritime industry.
• Knowledge of Basic Health and Safety.

Responsibilities

• Communicate to all masters on board and obtain vessel information for port entry.
• Maintain the records and Tracker Report file regularly.
• Assist the Fleet Manager/Port Captain with operational matters.
• Deal with port authorities’ formalities and permits.
• Maintain data of food provision-related purchases.

Skills

Good English communication skills, both oral and in writing

Deals well with pressure

Interpersonal skills

Flexible (work may require occasional weekend and/or evening work)

Analytical thinking and reporting skills

Good organizational and time-management skills

Negotiation skills

Assertive

Education

High School Diploma

Tools

Microsoft Office

Job description

Responsibilities

• Communicate to all masters on board and obtain any vessel information/form/document required for port entry, permits, and/or port authority requirements.
• Maintain the records and Tracker Report file regularly and in an organized manner.
• If required, update records for International Safety Management (ISM) and HSEQ.
• Assist the Fleet Manager/Port Captain and the Technical Manager/Port Engineer on matters related to operations and maintain the records and files in an organized manner.
• Submit online application(s) for the acquisition of business permits as and when required.
• Follow up on safety equipment servicing and obtain approval from the supervisor on any financial matter(s).
• Deal with port authorities’ formalities and permits including, but not limited to, work permits.
• Keep and maintain data of food provision‑related purchases and deliveries as required by the Manager – Purchasing & Inventory.
• Coordinate with clients, surveyors, and TPS (3rd party surveyors) as required.
• Communicate with service providers to follow up and collect vessel certificates.
• Perform any other tasks or duties as assigned by the supervisor(s).

Document Controller

• Monitor and control all the submittals, drawings, transmittals, as‑built drawings, letters, memos, vessel certificates, and inspection findings.
• Create a comprehensive filing system for both sift and hard forms.
• Ensure sorting, storing, and retrieving of electronic and hard‑copy documents are well organized.
• Control the documentation project vessel‑wise and ensure all documentation meets formal requirements and required standards.
• Produce document progress reports for line managers.

Leadership and Other Factors

• Facilitate and ensure continuous flow of communications including proper coordination and collaboration among all departments, vessels, and branches.
• Protect the company’s and clients’ interests to prevent negative financial impact and loss of opportunity that may affect the reputation of both parties.
• Demonstrate leadership role by actively participating in the implementation of cost reduction, process improvement, performance improvement, and other continuous improvement programs.
• Report any non‑conformity on vessels to the relevant departments.
• Maintain a positive outlook at all times.
• Ensure that HSE rules and regulations are being observed within the organization.
• Demonstrate strict compliance with the organization’s policies and procedures.
• Provide support in the strong implementation of the HSEQ Management system.
• Propose any suggestions/observations for the improvement of the HSEQ Management System.
• Comply with all HSE rules and regulations of Marcap, its contractors, and clients.
• Comply with all Rules & Regulations of Marcap, code of conduct especially related to gifts, bribery, commissions, and business ethics & discipline.
• Perform any other jobs that may be assigned by immediate superior or concerned managers.

Knowledge Requirements

• High School Diploma
• Knowledge of the Maritime industry
• Knowledge of Basic Health and Safety
• Knowledge of Microsoft Office

Experience Requirements

• Minimum of 2–3 years in the Marine Industry, HSE, Oil & Gas industry

Computer Literacy

• Computer literate with the ability to learn new software applications

Skills

• Good English communication skills, both oral and in writing
• Deals well with pressure
• Interpersonal skills
• Flexible (work may require occasional weekend and/or evening work)
• Analytical thinking and reporting skills
• Good organizational and time‑management skills
• Negotiation skills
• Assertive