Logistics Coordinator

Identiscents; Sharjah; On-site; AED 120,000 - 180,000; Full time

Job summary

Identiscents, a French-founded leader in fine fragrances and packaging for the beauty industry, seeks a Logistics Coordinator to optimize logistics operations, including international shipments and warehouse management. This role requires a detail-oriented professional with 5+ years of experience in logistics, preferably within the cosmetics or perfume sectors, to manage complex operational tasks and foster cross-department collaboration. Join a team that values your contributions and supports your growth in a dynamic environment.

Qualifications

• Minimum 5 years in logistics or supply chain, ideally in cosmetics/perfumes.
• Expertise in Incoterms and customs procedures is critical.
• Hands-on experience with WMS for stock allocation.

Responsibilities

• Manage end-to-end logistics for international shipments.
• Oversee warehouse operations and ensure compliance with customs regulations.
• Collaborate with procurement and sales, generating logistics reports.

Skills

Logistics Management

Customs Procedures

International Trade

Warehouse Management

Attention to Detail

Communication

Tools

Warehouse Management Systems (WMS)

Job description

At Identiscents, a well-established French-founded business, we focus on sourcing, distributing, and customizing packaging solutions and fine fragrances for the perfumery, beauty, personal care, and home care industries. With almost three decades of experience, we have delivered more than 1,000 global brands. Our team of experts, dedication to fostering strong partnerships with suppliers allows us to stay flexible, sustainable, and responsive to the changing market landscape.

Serving major brands in the GCC, the company has an extensive network of clients across GCC countries, Asia, and Europe, and continues to grow its presence globally.

Role Overview

We are seeking a skilled and detail-oriented Logistics Coordinator with at least 5 years of relevant experience, ideally within the cosmetics or perfume industry. The successful candidate will be responsible for managing and optimizing all aspects of operational logistics, including international shipments, warehouse management, and customs procedures. Experience with freezone operations and warehouse systems is highly desirable.

Key Responsibilities

1. Operational Logistics Management

• Oversee end-to-end logistics operations for inbound and outbound international shipments.
• Ensure compliance with all Incoterms and coordinate with shippers, freight forwarders, and third-party logistics providers.
• Manage and process duty exemptions, ensuring all documentation is accurate and submitted on time.
• Handle Letters of Credit (LC), including document preparation, submission, and liaison with financial institutions.
• Ensure efficient cargo clearance by preparing and reviewing all required customs documentation, following up with authorities, and resolving any issues promptly.
• Maintain up-to-date knowledge of current customs regulations and procedures.

2. Freezone Operations

• Prepare and manage customs documentation for cargo entry and exit within freezones.
• Liaise with freezone authorities to ensure compliance with their specific rules and processes.
• Track the movement of goods into and out of the freezone, ensuring full traceability and compliance.

3. Shipment Handling

• Coordinate all aspects of inbound shipments (receiving, inspection, documentation).
• Manage outbound shipments (dispatch planning, carrier coordination, documentation).
• Monitor shipment status, proactively addressing any delays or issues to ensure timely delivery.

4. Warehouse Management

• Utilize Warehouse Management Systems (WMS) to allocate stock to appropriate bins upon arrival.
• Guide the warehouse team to optimize storage organization, ensuring efficient space utilization and easy retrieval.
• Conduct regular stock checks and reconciliations to maintain inventory accuracy.
• Implement best practices for stock handling specific to cosmetics/perfume products to avoid damage and preserve quality.

5. Team Collaboration & Reporting

• Work closely with procurement, sales, finance, and customer service teams to support business operations.
• Generate regular logistics reports for management review (shipment status, inventory levels, customs clearance updates, etc.).
• Train new team members on logistics processes and warehouse management standards as needed.

Requirements

• Minimum 5 years' experience in a logistics or supply chain role handling international trade shipments.
• Previous experience in cosmetics or perfume, perfume packaging industry is highly advantageous.
• Proven expertise in Incoterms, duty exemption processing, LC handling, cargo clearance, and customs procedures.
• Strong knowledge of freezone operations and associated customs documentation.
• Hands-on experience with Warehouse Management Systems (WMS), including stock allocation and storage optimization.
• Ability to manage multiple shipments simultaneously and resolve operational bottlenecks quickly.
• Excellent organizational skills with strong attention to detail.
• Effective communication skills in English (Arabic or other languages are a plus).

Join a Team That Values You, Energizes You, and Grows with You!