Logistics & Admin Coordinator

INTERLINX DMCC; Dubai; On-site; AED 75,000 - 90,000; Full time

Job summary

A logistics and administrative firm in Dubai is looking for a highly organized Secretary / Administrative Assistant to manage office operations. The role requires coordinating logistics documentation, handling correspondence, and facilitating communication across departments. Candidates should have a bachelor's degree, at least 5 years of relevant experience, and proficiency in Microsoft Office. This position offers a dynamic work environment with a focus on detail and multitasking.

Qualifications

• Minimum 5 years of experience in a similar administrative or secretarial role.
• Excellent written and verbal communication skills in English.
• Professional experience in international and national shipping and logistics.

Responsibilities

• Coordinate and monitor all shipping and logistics documentation.
• Communicate with couriers and clients to track shipments.
• Prepare and maintain internal records for shipments.
• Handle daily correspondence, calls, and emails.
• Assist in correspondence and internal communications.
• Maintain organized filing systems for confidential records.
• Assist in coordinating travel arrangements when required.
• Support accounting and HR with basic administrative tasks.
• Monitor office supplies and coordinate purchases with vendors.
• Greet and assist visitors, ensuring a welcoming environment.

Skills

Multitasking

Communication skills

Organization

Attention to detail

Time-management

Education

Bachelor’s degree or diploma in Secretary or Business Administration

Tools

Microsoft Office 365

Job description

A logistics and administrative firm in Dubai is looking for a highly organized Secretary / Administrative Assistant to manage office operations. The role requires coordinating logistics documentation, handling correspondence, and facilitating communication across departments. Candidates should have a bachelor's degree, at least 5 years of relevant experience, and proficiency in Microsoft Office. This position offers a dynamic work environment with a focus on detail and multitasking.