Legal Operations Associate

Mal; Abu Dhabi; Hybrid; AED 180,000 - 270,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Mal is seeking a hands-on Legal Operations support to manage the NDA desk, Docusign envelopes, contract register, and legal tech rollout. You will work closely with the Group CLO and lawyers, coordinating with teams across Mal for contracts that need signing, filing and tracking.

The role is hybrid and based in Abu Dhabi or Dubai, focusing on process discipline, accurate data handling, and efficient workflows rather than legal advice or negotiation.

Qualifications

• Two years or more in legal operations, paralegal work, contract administration or company secretarial support

Responsibilities

• Run NDA process end-to-end on standard form and playbook with Docusign and filing.
• Raise and track Docusign envelopes for Legal (signing order and copies).
• Maintain contract register with monthly checks against Docusign.
• Keep Legal trackers, dashboards and matter lists current; provide weekly status to Group CLO.

Skills

Attention to detail

Discretion with data

Written English

Cross-functional collaboration

Tools

Docusign

Google Workspace

Spreadsheets

Job description

About the Role:

You'll run the machinery behind Mal's Legal team: the NDA desk, Docusign, the contract register, Legal's trackers and dashboards, and the legal tech we're bringing in. You'll work closely with the Group CLO and the lawyers, and with teams across Mal who need contracts signed, filed and tracked.

This is a hybrid role, based in Abu Dhabi or Dubai. It isn't a role for giving legal advice or negotiating contracts: anything that needs a lawyer goes to one.

Key Responsibilities:

• The NDA desk: run Mal's NDA process end to end on our standard form and playbook (requests in, the right form out, Docusign, countersignature, filing). Anything off the playbook goes to a lawyer.
• Signatures: raise and track Docusign envelopes for Legal (cover sheets, signing order, copies) and keep signers moving.
• The contract register: every signed agreement captured, filed and logged the day it completes, with a monthly check against Docusign so nothing is missed.
• Trackers and dashboards: keep Legal's work tracker, documents log and matter list current; a weekly status for the Group CLO; chase owners when items age.
• Legal tech: own the data and rollout of our contract management system when it arrives, and Legal's AI tools (naming, fields, migration, set-up and training for users).
• Corporate records: keep each Mal company's constitutional documents and registers complete and current, working with the company secretary.
• Intake: first line on Legal's shared inbox (log, route, acknowledge).

Must-Have Qualifications:

• Two years or more in legal operations, paralegal work, contract administration or company secretarial support, ideally in a law firm, bank or regulated business
• Hands-on with Docusign (or similar), Google Workspace and spreadsheets; confident using AI tools
• Exactness with names, dates, companies and versions
• Good judgement on when to escape, and discretion with confidential and personal data
• Clear written English

Nice to Have:

• Arabic
• Experience rolling out and/or operating a contract management system
• ADGM or other UAE company filings
• Fintech or banking experience
• A sense of humour!

First 60 Days Deliverables:

• The NDA desk running: standard NDAs out the same day, signed ones filed and logged
• The contract register rebuilt from Docusign completions since 1 September
• A weekly Legal dashboard in place
• Requirements and clean data ready for the contract management system