Legal Billing Lead: Invoicing, WIP & Onboarding

Career Legal; Dubai; On-site; AED 70,000 - 100,000; Full time

Job summary

Career Legal in Dubai is seeking a Billing Coordinator to join the Dubai Finance team. You will prepare, process and submit client invoices, manage billing cycles, support onboarding, handle WIP, and ensure compliance with client billing guidelines.

You will work with Partners, lawyers and business support to maintain high service standards. The role requires a degree in accounting/finance and experience in legal billing; proficiency with Aderant or Elite and Excel, strong attention to detail

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline.
• Proven experience within a legal billing environment, ideally gained within an international or professional services firm.
• Strong working knowledge of legal billing systems, such as Aderant or Elite.
• Sound understanding of legal billing processes, e-billing platforms, and client billing guidelines.
• Advanced proficiency in Microsoft Excel and the wider Microsoft Office suite.
• Excellent attention to detail, with strong analytical and problem-solving capabilities.
• Ability to work independently, demonstrate initiative, and identify opportunities to improve existing processes.
• Strong communication and interpersonal skills, with the ability to build effective working relationships across all levels of the business.
• Excellent organisational and time-management skills, with the ability to manage multiple priorities and meet strict deadlines.
• Flexible and adaptable approach, with a willingness to support critical billing deadlines when required.
• Collaborative and proactive team player with a strong client service focus.

Responsibilities

• Prepare, review, amend, and finalise client invoices in accordance with Partner instructions and client-specific billing guidelines.
• Manage monthly and quarterly billing cycles, ensuring all deadlines within the firm's billing calendar are met.
• Review billing data for accuracy and completeness prior to invoice submission.
• Support client and matter onboarding processes, ensuring accurate data entry and compliance with firm policies and client requirements.
• Respond promptly to internal and external billing queries, processing credit notes, adjustments, and write-offs where appropriate.
• Produce billing reports and provide support with financial analysis and reporting requirements.
• Actively manage work-in-progress balances by liaising with Partners, identifying ageing WIP, and facilitating timely billing decisions to support revenue and cash flow objectives.
• Ensure adherence to firm policies, client billing requirements, and relevant accounting procedures.
• Contribute to process improvement initiatives designed to enhance billing efficiency, accuracy, and service delivery.
• Undertake ad hoc tasks and special projects as assigned by the Financial Controller, ensuring timely and accurate completion.

Skills

Billing accuracy

Analytical thinking

Time management

Communication skills

Interpersonal skills

Organisational skills

Problem solving

Independence

Client service focus

Education

Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline

Tools

Aderant

Elite

Job description

Career Legal in Dubai is seeking a Billing Coordinator to join the Dubai Finance team. You will prepare, process and submit client invoices, manage billing cycles, support onboarding, handle WIP, and ensure compliance with client billing guidelines.

You will work with Partners, lawyers and business support to maintain high service standards. The role requires a degree in accounting/finance and experience in legal billing; proficiency with Aderant or Elite and Excel, strong attention to detail