Legal Assistant

Barratt Galvin; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading US law firm is seeking an experienced Legal Secretary to join its Abu Dhabi office. The role involves providing comprehensive secretarial support, managing documents, coordinating meetings, and assisting with billing processes. Ideal candidates will have 3–5 years of experience and strong organization skills. Proficiency in Microsoft Office is essential, along with excellent attention to detail and strong communication abilities. This opportunity is part of the firm's expansion in the Middle East.

Qualifications

• 3–5 years of experience as a Legal Secretary in a law firm.
• Proven experience managing monthly billing processes.
• Strong interpersonal skills and ability to foster relationships.

Responsibilities

• Provide secretarial and administrative support to lawyers.
• Prepare, edit, and format legal documents and correspondence.
• Manage busy diaries and coordinate meetings.

Skills

Attention to detail

Communication skills

Organizational skills

Proficiency in Microsoft Office

Education

GCSE / O-Level or Secretarial Diploma

Job description

The Role

A leading US law firm with a strong presence across the Middle East is seeking an experienced Legal Secretary to join its growing Abu Dhabi office. This opportunity has arisen due to the continued expansion of the firm’s regional team and offers the chance to support high caliber lawyers on complex, international matters.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to a team of lawyers and paralegals.
• Prepare, edit, proofread, and format a wide range of legal documents, correspondence, and presentations to a consistently high standard.
• Manage busy diaries, coordinate meetings, arrange travel, and handle client communications with professionalism and discretion.
• Assist with monthly billing processes, including time entry, pre-bill edits, and expense submissions.
• Maintain accurate electronic and physical filing systems, ensuring compliance with firm policies and confidentiality requirements.
• Liaise with clients, colleagues, and service providers across multiple jurisdictions.
• Support the coordination of office projects and departmental initiatives as required.

Requirements

• 3–5 years of experience as a Legal Secretary, ideally within an international or regional law firm environment.
• Technically strong and resilient, with a proactive approach and excellent attention to detail.
• Proven experience managing monthly billing processes is essential.
• Highly organised, with the ability to prioritise and manage multiple tasks under pressure.
• Strong communication and interpersonal skills, and the ability to foster positive working relationships.
• Advanced proficiency in Microsoft Office applications, particularly Word, Outlook, and PowerPoint.
• A team player who takes ownership and consistently demonstrates professionalism and client care.

Qualifications

• GCSE / O-Level or Secretarial Diploma (ILEX) equivalent.
• Legal secretarial or administrative experience within an international law firm will be highly regarded.