Lead Document Controller - Emirati Talent

Ghobash Group; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A prominent contracting company in Abu Dhabi is seeking a Document Controller to oversee project documentation management. The ideal candidate will possess a Bachelor's degree and at least 2 years of experience. Responsibilities include maintaining document control systems, ensuring compliance with procedures, and serving as the point of contact for document inquiries. Strong proficiency in document management software and attention to detail is essential for this full-time position.

Qualifications

• Minimum 2 years experience as a Document Controller.
• Experience working with contractors.

Responsibilities

• Lead and maintain an effective document control system for the project.
• Ensure accurate filing, storage, and retrieval of documents.
• Provide administrative assistance to the project management team.
• Serve as point of contact for document-related inquiries.

Skills

Document management software

Microsoft Office Suite

Attention to detail

Organizational skills

Education

Bachelor's degree or equivalent

Job description

Responsibilities

• Lead and establish and maintain an effective document control system for the project.
• Receive log and distribute incoming project documentation in a timely manner.
• Ensure accurate filing storage and retrieval of documents both in physical and electronic formats.
• Implement and enforce document control procedures to maintain consistency and compliance.
• Provide administrative assistance to the project management team.
• Coordinate meetings prepare agendas and document minutes.
• Manage travel arrangements accommodations and itineraries for project personnel.
• Assist in the preparation and formatting of reports presentations and project documentation.
• Facilitate effective communication between project team members and external stakeholders.
• Ensure timely distribution of project-related information and updates.
• Serve as a point of contact for document-related inquiries and revisions.
• Conduct regular audits to verify the accuracy and completeness of project documentation.
• Collaborate with project teams to address and rectify any document control issues.
• Work closely with various departments to collect and compile project information.
• Coordinate with vendors subcontractors and other external parties to gather and manage project documents.
• Maintain regular communication with clients to understand project needs related to Letters of Authorization.
• Address client inquiries and provide timely updates on LOA status and renewal processes.
• Collaborate with the client to gather necessary information for LOA submission.
• Prepare and submit LOA applications in accordance with project specifications.
• Ensure compliance with client-specific procedures and requirements during the LOA acquisition process.
• Proactively monitor LOA expiration dates and initiate timely renewal processes.
• Coordinate with clients for any additional documentation or information required for the renewal.
• Follow up on LOA renewal submissions and ensure timely approval.
• Train other coworkers on documentation process.

Qualifications

• Bachelors degree or equivalent.

Additional Information

Experience

• Experience level: 02 years or more
• Experience working with contractor as Document Controller

Skills & Professional Requirements

• Proficient in document management software e.g. SharePoint ACONEX or other EDMS.
• Strong computer skills including knowledge of Microsoft office products specifically Outlook Excel PowerPoint and Word.
• Familiarity with industry-specific standards and regulations.

Attributes and Behaviours

• Strong organizational and multitasking skills.
• Attention to detail and a commitment to maintaining confidentiality.
• Ability to work with tough deadlines and under pressure
• Excellent communication and interpersonal abilities.

Remote Work

No

Employment Type

Full-time