Junior Event & Community Programs Coordinator

M&C Saatchi; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

M&C Saatchi in Dubai seeks an On-Ground Operations & Coordination professional for a contracted role across events and activations.

You will source venues, coordinate vendors, manage logistics and merchandise, and track budgets while engaging communities in schools and corporate settings.

The role requires strong leadership, clear communication, and the ability to adapt quickly in fast-paced live environments, with close collaboration across internal teams.

Qualifications

• Experience coordinating live events and activations.
• Ability to manage multiple stakeholders and timelines.
• Strong communication and presentation skills.
• Proven track record in onsite logistics and vendor liaison.

Responsibilities

• Site Inspections: Conduct and assist with venue sourcing and participate in onsite inspections for roadshows and community activations to review crowd flow and layout feasibility.
• Vendor Coordination: Liaise directly with external vendors, production houses, and event suppliers to ensure timely delivery of equipment and services.
• Logistics & Merchandise: Coordinate the inventory, quality assurance, and distribution of promotional giveaways and branded corporate merchandise.
• Budget Tracking: Assist in maintaining project financial records, monitoring day-to-day expenses to prevent variances.
• Program Onboarding: Actively source, engage, and onboard target demographics, schools, and educational institutions into dedicated community programs.
• Facilitation & Hosting: Confidently facilitate, host, or assist in running sessions, interactive workshops, and presentations within school or corporate settings.
• Audience Engagement: Drive participation and maintain enthusiasm across community touchpoints, ensuring programs meet their social engagement objectives.
• Creative Briefing: Work with internal teams to communicate project needs, helping translate client objectives into actionable briefs for creative and digital teams.
• Status Reporting: Utilize MS PowerPoint to prepare project status updates, operational timelines, and post-event summaries for internal and external stakeholders.
• Data Tracking: Use MS Excel to manage project databases, track basic performance metrics, and log community feedback.

Skills

Project management

Leadership

Communication

Strategic thinking

Attention to detail

Adaptability

On-site coordination

Tools

MS PowerPoint

MS Excel

Job description

M&C Saatchi in Dubai seeks an On-Ground Operations & Coordination professional for a contracted role across events and activations.

You will source venues, coordinate vendors, manage logistics and merchandise, and track budgets while engaging communities in schools and corporate settings.

The role requires strong leadership, clear communication, and the ability to adapt quickly in fast-paced live environments, with close collaboration across internal teams.