International Payroll Supervisor

Geosyntec Consultants, Inc.; Dubai Emirate; On-site; AED 260,000 - 420,000; Full time

Job summary

Geosyntec Consultants, Inc. in Dubai, UAE seeks an experienced International Payroll Supervisor to lead and execute payrolls for global locations. The role reports to the US-based Payroll Manager and collaborates with EMEA HR and Finance teams.

Ideal candidates have 5+ years in multi-country payroll, 3+ years in supervision, and strong regulatory knowledge, with autonomy in a fast-paced environment.

Qualifications

• Five or more years of progressively responsible experience in multi-country payroll administration.
• Minimum of three years’ experience in a supervisory role.
• Strong knowledge of international payroll rules, taxes, and regulatory requirements.

Responsibilities

• Maintain up-to-date knowledge of international payroll rules and regulations.
• Monitor changes in payroll tax rates and laws.
• Lead automation or simplification of payroll processes.
• Review and back-up payroll activities for international locations (UK, Ireland, Australia, Sweden, Finland, Spain, Portugal, Saudi Arabia, UAE).
• Review monthly vacation accrual reports and submit to accounting.
• Monitor workers compensation reporting and renewals (AU).
• Hands-on payroll processing when needed to guide staff and cover duties.
• Maintain earnings and deduction codes interfacing with the general ledger.
• Assist with payroll tax filings and tax deposit compliance.
• Assist with reconciliation of payroll tax accounts with the General Ledger Team.
• Assist with international audits and mergers/acquisitions.
• Provide payroll information to HR, GL, Legal, or Tax as requested.
• Respond to employee payroll requests promptly.
• Review final paychecks according to country laws.
• Oversee pension/superannuation remittances and monthly/annual reconciliations.

Skills

Multi-country payroll administration

Supervisory experience

Payroll knowledge & compliance

People & process management

Regulatory & legal compliance

Leadership & team development

Quality improvement & controls

Web-based & Windows-based systems

Written & verbal communication

Reading/writing complex instructions

Executive presentation skills

Education

Associate degree in Finance, Accounting, or Business Management

Bachelor’s degree in a related field

Certification from Global Payroll Management Institute or Payroll Association

Job description

Overview

Due to growth in Geosyntec’s EMEA operations, we have a new opportunity for an experienced International Payroll Supervisor to join our ATM (A Geosyntec Company) business in Dubai, UAE. The successful candidate will report to and work closely with our US-based Payroll Manager, as well as our EMEA HR and Finance teams, to supervise and execute all payroll-related activities as necessary, including the preparation of monthly payrolls for international locations. This position is well-suited for someone with experience leading teams, who thrives when given autonomy in a fast-paced setting.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.

To Learn More Visit: http://www.geosyntec.com/careers/

Essential Duties and Responsibilities

The duties and responsibilities of this position include, but are not limited to, the following:

• Maintain a thorough, up-to-date knowledge of the international payroll rules and regulations;
• Monitor changes in applicable payroll tax rates and tax laws;
• Lead automation and/or simplification of payroll processes, as determined;
• Review, supervise and backup all payroll activities for the international bi-weekly and monthly payrolls (UK, Ireland, Australia, Sweden, Finland, Spain, Portugal, Saudi Arabia, United Arab Emirates) for Payroll Manager review then submit for processing;
• Review the international monthly vacation accrual reports for review and submit to accounting;
• Monitor Workers Compensation reporting and renewal deadlines (AU), including annual reconciliations;
• Maintain a thorough, up-to-date knowledge of the payroll system. Periodically assume hands-on payroll processing duties to provide a 360 approach of i) valuable guidance and streamlined processing tips to payroll staff and ii) ensure supervisory abilities allow for immediate assumption of all payroll processing responsibilities in the event of illness, accident, etc.;
• Assist with the maintenance of the earnings and deduction codes in the payroll software, including the appropriate interface to the general ledger;
• Assist with monitoring payroll tax filings and tax deposit compliance with all appropriate authorities;
• Assist with the reconciliation of the payroll tax related general ledger accounts with the General Ledger Team;
• Assist with International operational or statutory audits;
• Assist the Payroll Management Team with International mergers and acquisitions;
• Provide payroll-related information to Human Resources, General Ledger, Legal or Corporate Tax as requested;
• Respond to appropriate employee payroll requests in a timely manner;
• Assist with Salary Certificate requests
• Review/supervise and monitor the process of final paychecks for employees in accordance with each country’s laws;
• Review/supervise the timely transmission and or payment to the company’s plan record keeper: (1) pensions; and (2) Superannuation 3) monthly and annual reconciliations.

Other Responsibilities

• Supervise and lead the activities of the Payroll staff.
• Facilitate intercompany teamwork and relationships with internal customers and peers;
• Perform special projects when directed; and
• All other related duties and responsibilities that may arise from time-to-time.

Education and Licensure

• Associate degree in Finance, Accounting, or Business Management (required)
• Bachelor’s degree in a related field of study. (desirable but not essential)
• An active Certification through the Global Payroll Management Institute or local Payroll Association, or the ability to achieve Certification within 3 years from hire. (required)

Skills, Experience and Qualifications

• At least five (5) years of progressively responsible experience in multi-country payroll administration demonstrating success in progressive positions of responsibility or any equivalent combination of experience and training that provides the required knowledge, skill, and ability that totals nine (9) years of experience. (required)
• At least 3 years’ experience as a supervisor. (required)
• Strong payroll, statutory, regulatory knowledge of multi-country payrolls. ExPat and global payroll experience a plus.
• People and process management skills and experience.
• Strong ethic to comply with legal, regulatory, and company rules and policies.
• Demonstrable organizational leadership and team development experience.
• Demonstrable quality improvement skills with attention to creation of processes and controls in order to achieve timely and accurate results.
• Familiarity and comfort using a broad range of web-based and Windows-based systems and applications.
• Excellent written and oral communication and interpersonal skills.
• Ability to read and comprehend complex instructions, correspondence and memos.
• Ability to write complex correspondence and memos.
• Ability to effectively present information in one-on-one and group situations to senior executives, Project Managers, and other internal clients.