Human Resources Office Administrator

EMKAAN Architectural + Engineering Consultancy; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading consultancy in the UAE is seeking a full-time HR Office Administrator in Dubai. The role involves managing recruitment, employee relations, and ensuring compliance with local labor laws. Candidates should have strong HR expertise, excellent communication skills, and a bachelor's degree in a related field. Join us to contribute to a positive work environment and support organizational growth.

Qualifications

• Strong expertise in Human Resources and HR Management.
• In-depth knowledge of HR Policies and procedures.
• Ability to work collaboratively in a team and handle multifaceted responsibilities.

Responsibilities

• Handle recruitment, onboarding, and employee management.
• Maintain workplace documentation and address HR queries.
• Oversee daily office operations and manage supplies.

Skills

Strong expertise in Human Resources

Excellent Communication skills

Customer Service

Team collaboration

Knowledge of UAE labor laws

Education

Bachelor's degree in Human Resources or related field

Job description

This is an on-site, full-time position based in Dubai for a Human Resources Office Administrator. The role involves handling various HR duties, such as recruitment, employee management, and implementing HR policies. Additional responsibilities include coordinating employee communications, maintaining workplace documentation, addressing HR-related queries, and ensuring company procedures align with local labor laws. The Office Administrator will provide administrative support and contribute to creating a positive and efficient work environment.

Human Resources (HR)

1. Recruitment & Staffing

Source, screen, and shortlist candidates for technical and support roles.

Coordinate with Department Heads (Design, Engineering, Projects) for manpower planning.

Manage onboarding and induction programs for new employees.

2. Employee Relations & Engagement

Maintain employee satisfaction and resolve workplace issues.

Develop staff engagement initiatives (team-building, recognition, wellness).

Ensure transparent communication of company policies and culture.

Coordinate payroll with Finance.

Administer allowances, annual leave tickets, health insurance, and travel entitlements.

Benchmark salaries and ensure compliance with UAE labour law.

4. Performance & Development

Implement performance appraisal systems linked to KPIs and project delivery.

Identify training needs for architects, engineers, and administrative staff.

Manage professional development programs (e.g., BIM, AutoCAD, Project Management, Authority processes).

5. Compliance & Policies

Ensure contracts, visas, and labor requirements comply with UAE regulations.

Develop and update HR policies (leave, overtime, promotions, end-of-service benefits).

Maintain accurate and secure employee records (digital and hard copy).

Administration

1. Office Management

Oversee daily office operations, facilities, and supplies.

Manage office space, IT coordination, and equipment maintenance.

Coordinate with vendors for stationery, software licenses, and office furniture.

2. Document Control & Records

Manage incoming/outgoing correspondence, contracts, and authority NOCs.

Maintain organized filing systems (physical and digital) in line with ISO/QMS.

Support technical teams with authority submissions and approvals.

3. Travel & Logistics

Arrange travel bookings, visas, and accommodations for staff/site visits.

Oversee driver scheduling and company car use.

4. General Administration

Support management with scheduling, reports, and meeting minutes.

Coordinate with PRO for government-related documentation (visas, trade licenses, etc.).

Manage renewals of company insurance (office, medical, vehicles).

5. Front Office & Communication

Handle reception, calls, and client/visitor hospitality.

Circulate internal memos, notices, and office announcements.

Assist with branding, corporate events, and presentations.

Qualifications

• Strong expertise in Human Resources and HR Management
• In-depth knowledge of HR Policies and procedures
• Excellent Communication and interpersonal skills
• Proficiency in providing exceptional Customer Service
• Ability to work collaboratively in a team and handle multifaceted responsibilities
• Familiarity with UAE labor laws and regulations is highly desirable
• Bachelor's degree in Human Resources, Business Administration, or a related field