human resources Executive

Cognita Schools; Dubai; On-site; AED 90,000 - 130,000; Full time

Job summary

Cognita Schools, Middle East office, seeks an HR Executive to support people operations across the GCC. You will manage HR administration, employee queries, payroll inputs, and offboarding, while ensuring UAE Labour Law compliance and safeguarding standards.

In a multi-school environment you’ll maintain records, support HR systems improvements, and act as a first point of contact for ER issues, contributing to a positive employee experience.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Psychology or related field.
• Desirable: Professional HR qualification (CIPD or equivalent).
• Experience in a generalist HR role covering the full employee lifecycle.

Responsibilities

• Maintain accurate employee records and HR databases across the lifecycle.
• Respond promptly to employee queries in line with SLAs.
• Administer HR policies, procedures, and employee benefits.
• Draft communications including letters, NOCs, certificates, and contracts.
• Oversee visa, work permit, and medical insurance processes and renewals.
• Track attendance, leave, training and performance review documentation.
• Support payroll inputs and verify processing accuracy.
• Prepare HR reports and audit-ready documentation.
• Contribute to HR systems improvement and employee engagement initiatives.
• Provide HR advice on performance, grievance and disciplinary matters.
• Manage end-to-end offboarding including EOSB, visa and insurance cancellation.
• Support safeguarding, health & safety training and incident reporting.

Skills

Organisational skills

Communication skills

Interpersonal skills

Multitasking

Cross-location work

HRIS tools

Education

Bachelor’s in HR

CIPD or equivalent

Tools

HRIS systems

Job description

Job Description:

Cognita Schools, Middle East office, is currently recruiting a HR Executive.

Purpose

The HR Executive will support the delivery of effective and compliant people operations across Cognita Middle East’s regional team and its network of schools in the GCC. Acting as a key point of contact for employees and leaders, the role provides high-quality generalist HR support across the full employee lifecycle, including HR administration, employee relations, payroll inputs, and offboarding processes.

Working in a fast-paced, multi-school environment, the HR Executive will help maintain accurate HR records, ensure compliance with UAE Labour Law and safeguarding standards, and contribute to continuous improvement of HR systems and employee experience initiatives.

Key Accountabilities

HR Administration

Maintain accurate employee records and HR databases across the employee lifecycle

Respond promptly to employee queries in line with SLAs

Administer HR policies, procedures, and employee benefits

Draft employee communications including letters, NOCs, certificates, and contracts

Oversee visa, work permit, and medical insurance processes and renewals

Track employee attendance, leave, training, and performance review documentation

Support payroll inputs and verify processing accuracy

Prepare HR reports and audit-ready documentation

Contribute to HR systems improvement and employee engagement initiatives

Employee Relations

Provide clear, professional HR advice on matters such as performance, grievance, and disciplinary

Act as the first point of contact for ER issues, escalating where appropriate

Maintain documentation in compliance with UAE Labour Law and company policy

Support Heads of HR with administrative tasks as needed

Offboarding & Separations

Manage end-to-end offboarding, including EOSB, visa and insurance cancellation

Ensure a smooth and compliant separation process for all employees

Safeguarding and Health & Safety Responsibilities

Strategy: Positively contribute to the Health & Safety and Safeguarding improvement strategies within Cognita schools, nurseries and other business units.

Policy and Compliance: Familiarise yourself with Health & Safety and Safeguarding policies and procedures. Support, as necessary, with adherence and awareness of the policies.

Incident Reporting: Ensure Health & Safety and Safeguarding concerns are reported on the appropriate reporting platforms in line with the Incident Reporting Policy and SIRF guidance document.

Training and Awareness: Ensure timely completion of Health & Safety and Safeguarding training courses provided for your role. Seek out training opportunities as relevant to improve safety within Cognita schools, nurseries and other business units.

Emergency Preparedness: Be aware of the Emergency Response Procedures for your setting, and take part in mandatory drills and training exercises.

Risk Assessment: Ensure risk assessments are completed for areas within your responsibility. Seek training and feedback as necessary to reduce the likelihood of harm.

Culture: Act as a role model for Health & Safety and Safeguarding practices, promoting a positive and safe culture within the organisation.

Person Specification

Skills

Essential:

Strong organisational skills

Excellent communication skills

Strong interpersonal abilities

Ability to manage multiple tasks effectively

Ability to work across different locations and meet deadlines

Proficient in using database systems and HRIS tools

Qualifications

Essential: Bachelor’s degree in Human Resources, Business Administration, Psychology or a related field

Desirable: Professional HR qualification (CIPD or equivalent)

Experience

Essential:

Experience in a generalist HR role covering the full employee lifecycle

Experience in the education sector (preferred but not required)

Desirable:

Experience working in the GCC

Key Stakeholders

Internal

Heads of HR / Line Manager / HR Director

Regional Office Staff

School Staff / Senior Leadership Team / Department Heads

Finance Team

External

MOHRE / DHA / KHDA

Insurance Providers

Safeguarding Commitment

Cognita is committed to safeguarding and promoting the welfare of children and young people, and expects all staff, volunteers and third parties to share this commitment. Safer recruitment practices are followed throughout the recruitment process, and pre-employment background checks, including verification of identity and qualifications, will be completed before any appointment is confirmed. Cognita does not accept open references.