HR and Executive Assistant

untitled ان تايتلد; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A creative studio in Dubai is looking for an HR and Executive Assistant to manage operations and support HR functions. This role involves overseeing daily office tasks, coordinating meetings, and assisting in recruitment. Ideal for candidates with strong organizational, communication, and multitasking skills. Offers a collaborative work environment and room for growth.

Benefits

Competitive salary and benefits package

Collaborative studio environment

Growth opportunities in operations or HR

Qualifications

• Proven experience as an Office Administrator, Office Manager, or Administrative/HR Assistant.
• Familiarity with basic HR functions is necessary.
• High level of professionalism in handling confidential matters.

Responsibilities

• Oversee daily operations including office supplies and equipment functionality.
• Schedule and coordinate internal meetings.
• Support recruitment processes by coordinating interviews.

Skills

Organizational skills

Communication skills

Time-management skills

Discretion

Multitasking

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Trello

Job description

Untitled Co. is seeking a highly organized and proactive HR and Executive Assistant to manage daily operations, internal coordination, and administrative processes. This role will also include basic HR support, making it ideal for someone with a people-first mindset and strong organizational skills. The Office Administrator will be the backbone of the studio’s smooth workflow, supporting both the creative and management teams.

Key Responsibilities

Office Management

• Oversee daily operations of the studio, including maintaining office supplies, cleanliness, and functioning of equipment.
• Coordinate with vendors and service providers (e.g., IT support, maintenance, utilities, couriers).
• Manage studio inventory, petty cash, and basic bookkeeping related to office expenses.
• Ensure a welcoming and organized environment for clients, visitors, and team members.

Administrative Support

• Schedule and coordinate internal meetings, shared calendars, and logistics.
• Handle incoming/outgoing communications including calls, emails, and mail.
• Maintain and organize physical and digital filing systems (contracts, invoices, forms).
• Assist with the preparation of internal reports, presentations, and documentation.

Event & Project Coordination

• Support internal and client-facing events, workshops, and meetings, including logistics, catering, and documentation.
• Assist various teams with administrative tasks on active projects as needed.

HR & People Operations

• Support recruitment processes by coordinating interviews and maintaining candidate records.
• Assist in onboarding new hires: preparing welcome kits, documentation, orientation schedules.
• Maintain employee records including contracts, leave tracking, and performance documentation.
• Support internal communication, employee engagement initiatives, and team well-being.
• Act as a liaison between management and team members for HR-related matters and internal processes.

Requirements & Qualifications

• Proven experience as an Office Administrator, Office Manager, or Administrative/HR Assistant.
• Familiarity with basic HR functions (onboarding, records, employee support).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills in English (Arabic is a plus).
• Proficiency in Microsoft Office (Word, Excel, Outlook) and digital collaboration tools (e.g., Google Workspace, Notion, Trello).
• High level of discretion and professionalism in handling confidential matters.
• Ability to multitask and take initiative in a fast-paced, creative environment.
• Bachelor’s degree in Business Administration, Human Resources, or a related field preferred.
• Experience in the creative or marketing industry is a plus.

What We Offer

• Competitive salary and benefits package.
• A collaborative, high-energy studio environment.
• Involvement in some of the UAE’s most exciting creative campaigns and clients.
• Room for growth into more senior operations or HR roles.

How to Apply

Please send your CV and a short cover letter to [e-mail] with the subject line:

• ‘HR and Executive Assistant – [Your Name]’