HIMS Administrator

SSBZHospital; Sharjah Emirate; On-site; AED 180,000 - 240,000; Full time

Job summary

Sheikh Sultan bin Zayed Hospital is seeking a meticulous HIMS Administrator to maintain and manage patient EMRs, ensuring accuracy, completeness, and adherence to Joint Commission International Accreditation and DOH/DHA standards.

You will review physician documentation, coordinate follow-ups, and manage information releases while safeguardingPHI and privacy. Collaborate with clinical teams to uphold regulatory excellence across the Northern Emirates.

Qualifications

• Associates of Science degree in Health Information Technology.
• Minimum of 3 years of progressive career experience in HIM or medical records.
• Experience with Health Information Management and medical records processes.
• Knowledge of PHI and privacy standards.

Responsibilities

• Conduct quantitative and qualitative reviews of patient medical records to ensure completeness and accuracy.
• Analyze physician documentation and identify missing information requiring correction.
• Coordinate and follow up on incomplete medical records with responsible physicians.
• Manage the release of medical information by validating authorizations and processing requests.
• Scan, upload, and maintain patient records in the EMR system to ensure timely accessibility.
• Identify and merge duplicate medical record numbers across systems.
• Respond to medical record inquiries and provide documentation support to healthcare professionals and patients.
• Collaborate with multidisciplinary teams to ensure regulatory compliance and continuous improvement.

Skills

EMR proficiency

Medical records management

Regulatory compliance

Education

Associates of Science degree in Health Information Technology

Tools

HIS software

Job description

Overview

M42 delivers comprehensive healthcare services across the full continuum of care; from primary care to advanced specialty treatments. Leveraging cutting-edge health technologies and precision medicine, we ensure the highest standards of effectiveness, efficiency, and patient-centered outcomes. With a global presence spanning more than 480 facilities in 27 countries and a dedicated workforce of over 20,000 professionals, M42 is uniquely positioned to redefine the future of healthcare on a global scale.

Sheikh Sultan bin Zayed Hospital is a state-of-the‑art hospital serving Abu Dhabi’s Northern Emirates. With 200+ beds and JCI accreditation, it delivers world‑class, community‑focused care. By leveraging cutting‑edge technologies and the expertise of M42’s renowned network (including Imperial College London Diabetes Centre, Amana Healthcare, Mubadala Health Dubai, and Healthpoint), SSBZH stands at the forefront of medical innovation. The hospital is dedicated to improving health outcomes, facilitating access to quality care and addressing the unique needs of military personnel, their families, and the broader community in the Northern Emirates.

The HIMS Administrator is responsible for maintaining and managing of the patient’s electronic medical record (EMR) by performing quantitative and qualitative analysis of the patient’s record and ensuring adherence with the completion requirements as established by the Joint Commission International Accreditation and DOH/DHA standards.

Responsibilities

• Conduct quantitative and qualitative reviews of patient medical records to ensure completeness, accuracy, and compliance with documentation standards.
• Analyze physician documentation and identify missing information, discrepancies, or deficiencies requiring correction or completion.
• Coordinate and follow up on incomplete medical records by issuing deficiency notifications to responsible physicians in accordance with organizational and regulatory requirements.
• Manage the release of medical information by validating authorizations, processing requests, and ensuring compliance with confidentiality and privacy standards.
• Scan, upload, and maintain patient records within the Electronic Medical Record (EMR) system to ensure timely accessibility and record integrity.
• Identify, investigate, and merge duplicate medical record numbers to maintain accurate patient information across systems.
• Respond to medical record inquiries and provide documentation support to healthcare professionals, patients, and authorized external agencies.
• Collaborate effectively with multidisciplinary teams to ensure compliance with regulatory requirements, support operational excellence, and drive continuous improvement initiatives.

Qualifications

• Associates of Science degree in Health Information Technology
• A minimum of 3 years of progressive career experience
• Experience in Health Information Management or Medical Records Department
• Ability in utilizing health informationsystem (HIS) software
• Knowledge of Protected Health Information (PHI)