Head of Administration

Freedom Finance MENAT; Abu Dhabi; On-site; AED 100,000 - 130,000; Full time

Job summary

A growing financial services provider in Abu Dhabi is seeking an experienced Head of Administration. The role requires managing office operations, coordinating with suppliers, and ensuring efficient workflow. Strong leadership and procurement experience is essential, along with fluency in English and Russian. Join a dynamic team and be part of our expansion in the MENA region.

Benefits

Dynamic work culture

Opportunities for professional growth

Qualifications

• Minimum 3 years of experience in head of administrative roles.
• Proven experience in organizing office space and operations in large companies.
• Procurement experience.
• Experience in team management.

Responsibilities

• Manage office equipment, stationery, and supplies.
• Coordinate with landlord on lease-related matters.
• Organize staff seating arrangements in rented premises.
• Liaise with suppliers and manage contracts.
• Oversee repair and maintenance of office equipment, fittings, and furniture.
• Coordinate team trips and conferences.
• Administer contract approval processes.
• Control document regulation workflows.
• Manage invoice control and submission for payments.

Education

Degree in relevant subject

Job description

Freedom Management Ltd, a subsidiary of Freedom Holding Corp, is a dynamic and fast‑growing provider of financial services across banking, brokerage, and insurance sectors. As part of our strategic expansion across the MENA region, we are seeking an experienced and proactive Head of Administration to join our Abu Dhabi office.

Please note that this role requires professional proficiency in both Russian and English languages.

Job Responsibilities

• Manage office equipment, stationery, and supplies
• Coordinate with landlord on lease‑related matters
• Organize staff seating arrangements in rented premises
• Liaise with suppliers and manage contracts
• Oversee repair and maintenance of office equipment, fittings, and furniture
• Coordinate team trips and conferences
• Administer contract approval processes
• Control document regulation workflows
• Manage invoice control and submission for payments

Probation Period Assessment Criteria

1. No complaints from management or employees
2. Demonstrates initiative and efficiency in resolving office‑related issues
3. Timely and accurate completion of all assigned tasks without management comments

Professional Competence Requirements

• Minimum 3 years of experience in head of administrative roles
• Proven experience in organizing office space and operations in large companies
• Procurement experience
• Experience in team management
• Educated to degree level in relevant subject

Personal Competence Requirements

• Self‑motivated
• Sociable and stress‑resistant
• Customer‑oriented

Additional Requirements

• Proficiency in both English and Russian

Why Join Freedom Management Ltd?

• Be part of a growing, international financial services group
• Dynamic work culture with strong executive exposure
• Opportunities to join an expanding team across a developing regional network