Groups & Events Coordinator

Minor International; Abu Dhabi; On-site; AED 150,000 - 200,000; Full time

Job summary

A prestigious hospitality company in Abu Dhabi is seeking a Groups & Events Coordinator. The ideal candidate will have over 12 years of sales experience in a luxury hotel, excellent communication skills, and the ability to manage multiple tasks effectively. Responsibilities include coordinating group bookings and ensuring exceptional guest experiences. This is a fulltime position with no remote work options.

Qualifications

• At least 12 years sales experience in a 5-star/luxury hotel with groups & events focus.
• Excellent written and verbal English is essential.
• Positive attitude with excellent interpersonal and team building skills.

Responsibilities

• Coordinate and manage group and event inquiries from initial contact to post-event follow-up.
• Prepare and issue proposals, contracts, event orders and rooming lists.
• Work closely with operations, catering and front office teams.

Skills

Detail-oriented

Customer-focused

Confident communication skills

Strong analytical skills

Excellent interpersonal skills

Education

Bachelor's Degree in a related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

The Groups & Events Coordinator is responsible for supporting the sales and planning process for group bookings, conferences, meetings, and events. This role involves coordination between clients, internal departments, and vendors to ensure seamless execution and exceptional guest experiences. The ideal candidate is detail-oriented, customer-focused and thrives in a dynamic hospitality environment.

• Coordinate and manage group and event inquiries from initial contact to post-event follow-up.
• Prepare and issue proposals, contracts, event orders and rooming lists.
• Maintain accurate records of group and event details in the property management and sales systems.
• Work closely with operations, catering and front office teams to ensure all group/event requirements are communicated and executed effectively.
• Assist with site inspections and client walkthroughs.
• Handle administrative tasks including filing, updating reports and maintaining client communication records.
• Ensure all events meet brand standards and customer expectations.
• Provide timely and professional responses to client inquiries and requests.
• Support the Events & Sales team with coordination during peak business periods.

Qualifications

• At least 12 years sales experience in a 5-star/luxury hotel with groups & events focus
• Bachelor's Degree in any related field
• Confident communication skills; excellent written and verbal English is essential
• Second language preferred but not mandatory
• Strong analytical skills; ability to work well under pressure and effectively handle multiple concurrent demands and appropriately prioritize responsibilities.
• Excellent computer skills (Microsoft Word, Excel, Outlook, Express, Internet email)
• Positive attitude with excellent interpersonal and team building skills
• Ability to influence and persuade with good negotiation techniques

Additional Information

Relocate to remote area

Remote Work

No

Employment Type

Fulltime