General Administration / Office Staff – (Dubai and Remote)

Avario Labs; Dubai; Remote; AED 60,000 - 120,000; Full time

Job summary

A tech company in Dubai is seeking an experienced Administrative Assistant / Personal Assistant to support its executives. The ideal candidate will have strong organizational and communication skills, proficiency in office software, and the ability to multitask in a dynamic environment. Responsibilities include managing calendars, preparing documents, and acting as the main contact for clients. Competitive salary and opportunities for professional development are offered.

Benefits

Competitive salary and benefits package

Opportunities for professional development

Dynamic work environment

Access to cutting-edge technology

Work-life balance initiatives

Skills upgrades and training

Qualifications

• Proven experience as an administrative assistant or personal assistant in a tech company.
• Ability to multitask in a fast-paced environment.
• Strong organizational skills with effective time management.

Responsibilities

• Provide comprehensive administrative support to executives.
• Act as the primary point of contact for clients.
• Prepare and edit documents, presentations, and reports.
• Assist with project management tasks.
• Manage office supplies and maintain an efficient work environment.

Skills

Organizational skills

Attention to detail

Excellent communication skills

Proficiency in Microsoft Office Suite

Flexibility to adapt to changing priorities

Ability to work independently

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office Suite

Google Doc Suite

Job description

Position

Admin / PA

Description

We are seeking a highly organized and experienced Administrative Assistant / Personal Assistant to support our two executives. The ideal candidate will possess exceptional communication skills (in English), demonstrate organizational skills, attention to detail, and the ability to multitask in a fast‑paced environment. As the Administrative Assistant / Personal Assistant, you will play a vital role in ensuring the smooth operation of daily activities and providing administrative support to executives, team members, clients, and suppliers.

Responsibilities

• Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Act as the primary point of contact for new and current clients, demonstrating professionalism and excellent communication skills.
• Prepare and edit documents, presentations, and reports with a high level of accuracy and attention to detail.
• Assist with project management tasks, such as tracking deadlines, organizing documents, and facilitating communication between team members.
• Manage office supplies, equipment, and facilities to ensure a productive and efficient work environment.
• Handle confidential information with discretion and maintain a high level of confidentiality at all times.
• Handle procurement tasks including communicating with suppliers and managing logistics.

Qualifications

• Bachelor’s degree or equivalent experience in business administration, office management, or a related field.
• Proven experience as an administrative assistant, personal assistant, or similar role, preferably in a tech company or fast‑paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Proficiency in the Google Doc Suite.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent written and verbal communication skills, with a keen attention to detail.
• Ability to work independently with minimal supervision and collaborate effectively as part of a team.
• Flexibility to adapt to changing priorities and willingness to take on new challenges.
• Discretion and professionalism when handling sensitive information and confidential matters.

Benefits

• Competitive salary and benefits package.
• Opportunities for professional development and career advancement.
• Dynamic and collaborative work environment with talented professionals.
• Access to cutting‑edge technology and resources to support personal and professional growth.
• Work‑life balance initiatives.
• Skills upgrades and training.

Salary

Dependent upon experience