Front Office Assistant Manager, One & Only One Za''abeel

Kerzner International Management; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

A leading luxury hotel group in Dubai is seeking a Front Office Assistant Manager to oversee front office operations and ensure exceptional guest experiences. This role requires strong leadership and communication skills, along with a Bachelor's degree in hospitality management. Candidates should have at least 2 years of experience in guest services management within a luxury hotel environment. The ideal applicant will effectively manage a team and maintain high service standards.

Qualifications

• At least 2 years of experience in front office or guest services management in a luxury hotel.
• Proficiency in English (oral and written).
• Knowledge of relevant regulations and laws related to hotel operations.

Responsibilities

• Supervise and manage front office operations, guest services, and concierge.
• Monitor all financial transactions and billing statements.
• Actively manage and record guest preferences and communicate with relevant departments.

Skills

Leadership

Organizational skills

Communication

Interpersonal skills

Proficiency in English

Education

Bachelor's degree in hospitality management or related field

Tools

Opera PMS

ALICE

SAGA

Job description

Front Office Assistant Manager, One & Only One Za'abeel (16188)

At One & Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn.

Job Summary

The Assistant Manager, Front Office at One & Only One Za’abeel will be responsible for creating joy for guests through anticipation, creativity, precision, empathy, and warmth, tailoring every aspect of their stay to exceed their expectations. They will assist Front of House Manager in the operations and supervision of all front office departments, including guest services, concierge. They must lead by serving from the heart, caring for guests and colleagues, maintaining a high standard of service, and providing ongoing training and motivation to the team.

Operational Key Duties and Responsibilities

• Supervise and manage front office operations, guest services, concierge.
• Monitor all financial transactions, including cash, credit card payments, and other forms of payment.
• Monitor the accuracy of guest folios, billing statements, and invoices, correcting any discrepancies as necessary.
• Ensure an efficient response in the event of overbooking scenario.
• Ensure that all daily arrival V.I.P. rooms, special request rooms, and long-stay guest rooms are pre‑blocked‑in advance, that Housekeeping is notified and that each room is prepared with the appropriate welcome amenities.
• Actively manage and record guest preferences and communicate with relative departments making sure they are followed up on and inserted in the appropriate systems (ALICE, SAGA, Opera etc.).
• From the moment of pre-arrival, establish strong connections and communication channels with each guest to set the tone for a seamless stay.
• Follow up on all guest dissatisfaction from the previous day, ensure all issues are resolved efficiently and the guest is satisfied with the solution offered.
• Maintain effective communication channels between each guest and relative departments to ensure guests are well informed and attended. Communication channels include personal and digital tools such as company smartphones (e.g. GMH and WhatsApp Business).
• In the event of any guest incidents or inconveniences, attempt to solve each issue and elevate to management when necessary. All guest issues, incidents, and feedback is logged on ALICE within the same day of occurrence.

Skills, Experience & Educational Requirements

• Bachelor's degree in hospitality management, business administration, or a related field.
• At least 2 years of experience in a front office or guest services management role, in a luxury hotel.
• Strong leadership and organizational skills, with the ability to effectively manage a team and prioritize tasks.
• Excellent communication and interpersonal skills, with the ability to interact with Guests and staff at all levels.
• Proficiency in Opera PMS, ALICE, SAGA would be a plus.
• Proficiency in English (oral and written).
• Additional language would be a plus.
• Knowledge of relevant regulations and laws related to hotel operations.
• Ability to work flexible hours, including weekends and holidays.

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open‑hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.