Front Desk Co-ordinator

Careers International; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading company in Dubai is seeking a Front Desk Co-Ordinator to manage front-desk operations and provide essential administrative support. The ideal candidate will have over 2 years of experience in similar roles, possess strong communication and multitasking skills, and be proficient in MS Office. This role requires a customer-focused individual dedicated to maintaining an organized and efficient front-office environment. Competitive compensation and opportunities for professional development are offered.

Qualifications

• 2+ years of experience in administrative and front‑desk roles.
• Strong communication skills (both written and verbal).
• Ability to prioritize tasks and manage time efficiently.
• Fluency in English is a must.

Responsibilities

• Greet and welcome visitors, clients, and guests.
• Answer and direct phone calls efficiently.
• Perform general administrative tasks.
• Schedule appointments and meetings.
• Maintain and organize both physical and digital documents.
• Manage visitor log and requirements.

Skills

Communication skills

Multitasking abilities

Attention to detail

Customer service

Tools

MS Office

Job description

The Front Desk Co‑Ordinator will be responsible for ensuring smooth front‑desk operations and providing administrative support. This role requires a professional and customer‑focused individual to greet visitors, manage phone inquiries, schedule meetings, and maintain office documentation and upkeep. Additionally, the coordinator will oversee office supplies and visitor requirements while ensuring a well‑organized and efficient front‑office environment. Strong communication, multitasking abilities, and attention to detail are key to excelling in this role.

Responsibilities

• Greet and welcome visitors, clients, and guests, directing them to the appropriate person or department.
• Answer and direct phone calls, take messages, and ensure that inquiries are handled efficiently.
• Perform general administrative tasks such as managing office supplies, filing, scanning, and data entry.
• Schedule appointments and meetings for the development team, ensuring all logistics are handled smoothly.
• Maintain and organize physical and digital documents related to the company’s daily operations.
• Ensure the visitor log is kept up to date and manage any visitor requirements (e.g., visitor badges, tokens, etc.).

Candidate Requirements

• 2+ years of experience in administrative and front‑desk roles, preferably in the real estate, hospitality, or aviation sector.
• Strong communication skills (both written and verbal), multitasking abilities, and attention to detail.
• Ability to prioritize tasks effectively and manage time efficiently.
• Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with office equipment (e.g., printers, scanners).
• Excellent customer service and a professional demeanor in handling both internal and external stakeholders.
• Fluency in English is a must.