Fitout Project Coordinator & Admin Lead

Careers International; Dubai; On-site; AED 60,000 - 120,000; Full time

Job description

Key Accountabilities

• To manage day-to-day detailed records of all project-related documents, including contracts, design plans, permits, and invoices.
• Coordinating project timelines, ensuring key milestones and deadlines are met.
• Scheduling meetings with clients, contractors, suppliers, and internal teams.
• Organizing site visits and inspections, ensuring that all parties are informed and prepared.
• Assisting in the procurement process by obtaining quotes, placing orders, and tracking deliveries of materials and supplies.
• Managing contracts with suppliers, ensuring compliance with terms and conditions.
• Acting as the point of contact for clients, providing updates on project progress and addressing any concerns or inquiries.
• Preparing and sending out project reports, status updates, and other communications to clients and stakeholders.
• Preparing reports on project progress, issues, and resolutions for management and clients.
• Providing administrative support to project managers, designers, and site supervisors.