Finance & Procurement Admin Assistant - Fixed Term

Huda Beauty; Dubai; On-site; AED 66,960 - 100,440; Full time

Benefits offered by this job

Monthly Self Love Days

Premium Medical/Dental/Vision coverage

Monthly coaching sessions

Employee discounts on Huda Beauty

Quarterly product gifting

Job summary

Huda Beauty in Dubai is seeking a Finance & Procurement Admin Assistant to support daily finance tasks, procurement activities, travel arrangements, and office expenditures. You will help maintain cash management controls, process payments, and manage vendor documentation in SharePoint.

The role is a 6-month fixed-term contract requiring a Bachelor’s degree in Finance/Accounting and at least 2 years of experience in finance, procurement, or administration.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field.
• 2+ years of experience in finance, procurement, administration, or similar roles.

Responsibilities

• Manage day-to-day finance tasks with a focus on cash management and internal control of office cash and credit cards.
• Address executive requests promptly and support procurement processes.
• Handle documentation and ensure signatories authorize documents promptly.
• Maintain an organized filing system of finance documents in SharePoint.
• Reconcile petty cash and credit card statements; process employee statements and cheque issuance.
• Monitor phone bills and expenses per company policy.
• Create vendors and verify details before vendor setup or changes.
• Assist with expense claims, invoice processing, and credit card payments.
• Conduct quarterly PO training and support PO creation queries.
• Collaborate to control travel costs and support audit activities.
• Assist procurement activities such as hotel discounts and contract negotiations.

Skills

Communication

Multitasking

Time management

Attention to detail

Independence

Project management

Agility

Team player

Problem solving

Interpersonal skills

Education

Bachelor’s in Finance/Accounting

Tools

SharePoint

Job description

Who We Are:

At Huda Beauty, our Vision is to lead in creating a democratized beauty industry where power is given back to people to define, create, and enjoy beauty for themselves! Launched by award-winning beauty powerhouse Huda Kattan in 2013, Huda Beauty is one of the world’s fastest growing beauty brands. As a company, we are fueled by purpose and not profit, this allows us to approach things differently so that we can create products, content, and a community like no other. A lot has changed since our launch in 2013, but something that will forever remain at the core of Huda Beauty is our focus on business excellence and our unwavering passion for kindness!

Summary:

As a Finance & Procurement Admin Assistant, you will be a vital part of our organization, supporting financial and procurement functions to ensure efficient operations. Your responsibilities include managing day-to-day finance tasks, such as cash management, credit cards, and cheque issuance. Additionally, you will play a key role in handling travel arrangements and office expenditures. The contributions for this role will be critical in maintaining financial integrity and optimizing procurement processes within our organization. Your attention to detail and proactive approach will help drive cost-effectiveness and compliance across the board.

Please note that this role is a 6-month fixed-term contract.

Essential Duties and Responsibilities:

• Manage day-to-day finance tasks, with a focus on cash management and internal control of office cash and credit cards.
• Ensure day-to-day requests from the executive team are addressed promptly; this is a key task of the role.
• Handle documentation and ensure documents are authorized by the signatories promptly.
• Maintain an excellent filing system of internal and external finance documents in SharePoint.
• Maintain petty cash and credit card logs, reconcile statements, process employee credit card statements, and handle cheque issuance.
• Monitor and manage phone bills and expenses, adhering to company policies.
• Create vendors and ensure proper verification is completed before creation, or whenever vendor details change.
• Assist with expense claims, office bill reconciliation, invoice processing, and credit card payments.
• Conduct quarterly PO training with the wider business and act as the main point of contact for PO creation queries.
• Collaborate with teams to control travel costs and support audit-related activities.
• Assist with procurement-related activities such as exploring hotel discounts, supporting contract negotiations, and collaborating with HR to ensure employee deductions are reported.

• Excellent written and verbal communication skills.
• Ability to multitask and manage multiple projects simultaneously.
• Excellent time-management and organizational skills.
• Strong attention to detail and accuracy.
• Ability to work independently and in a team environment.
• Project management skills.
• Agility is a must.
• Dynamic and team player.
• Strong problem-solving and analytical ability.
• Strong interpersonal skills with a consumer-focused attitude.
• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• 2+ years of prior work experience in finance, procurement, administration, or similar roles.

• Monthly “Self Love Days” – at company discretion
• Premium Medical/Dental/Vision coverage for employee plus dependents
• Monthly coaching sessions with our in-house Success Coach
• Employee discounts on all Huda Beauty products
• Quarterly product gifting

Huda Beauty is committed to building diverse and inclusive teams and upholding an equal employment workplace that is free from discrimination. We hire stellar individuals regardless of their race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical conditions, disability, or veteran status. If you need reasonable accommodations at any point in the application or interview process, please let us know.