Female Executive Assistant - CEO Senior Executive

THREE O VERSE GLOBAL IT SERVICES LLC; Business Bay; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading IT services company in Dubai is seeking a confident Female Executive Assistant to support the CEO and Senior Leadership Team. The ideal candidate will manage calendars, coordinate meetings, and handle confidential documents. A bachelor's degree and 2-4 years of relevant UAE experience are required. This role offers an opportunity to enhance executive-level operations and engage with senior management.

Qualifications

• 2–4 years of UAE experience as an Executive Assistant or similar role.
• Strong professional appearance with excellent written and verbal skills.
• Advanced proficiency in digital collaboration tools.

Responsibilities

• Manage the CEO’s calendar and appointments efficiently.
• Coordinate meetings and client interactions professionally.
• Handle confidential correspondence on behalf of the CEO.

Skills

Fluency in English

Organizational skills

Multitasking

Time-management

Interpersonal skills

Education

Bachelor’s degree in Business Administration or related

Tools

Microsoft Office Suite

Job description

About the Role

Three O Verse IT Global Services LLC is seeking a smart, confident, and well-presented Female Executive Assistant to provide comprehensive administrative and operational support to the Chief Executive Officer (CEO) and Senior Leadership Team.

Key Responsibilities

• Manage and maintain the CEO’s and senior staff’s calendars, appointments, and international travel schedules with accuracy and efficiency.
• Coordinate and schedule meetings, conferences, and client interactions with professionalism.
• Prepare and organize agendas, presentations, reports, and detailed minutes for executive meetings.
• Handle confidential documents, correspondence, and communications on behalf of the CEO.
• Monitor and respond to calls, emails, and inquiries promptly and professionally.
• Track ongoing tasks and ensure timely follow‑up and completion of assigned action items.
• Prepare and validate company communications, official letters, and client correspondence.
• Serve as the primary point of contact between the CEO, staff, clients, and external partners.
• Maintain seamless communication and coordination across departments to ensure workflow alignment.
• Represent the CEO professionally in meetings, events, and client engagements when required.
• Manage executive travel, including visa arrangements, hotel bookings, and itinerary preparation.
• Assist in planning and organizing corporate events, conferences, and employee engagement activities.
• Support executive initiatives and contribute to improving administrative processes.
• Ensure the smooth and professional functioning of the executive office at all times.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, or a related discipline.
• 2–4 years of UAE experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Fluency in English with excellent written and verbal communication skills.
• Strong professional appearance and a confident, well‑groomed demeanor.
• Exceptional organizational, multitasking, and time‑management skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
• Ability to maintain confidentiality and exercise discretion at all times.
• Positive attitude, initiative‑driven, and capable of working independently under minimal supervision.
• Strong interpersonal and coordination skills with experience supporting senior management.