Facilities Management Specialist

Beyond ONE; Dubai; Hybrid; AED 120,000 - 200,000; Full time

Job summary

A digital services innovator in Dubai is seeking a Facilities Coordinator to ensure smooth daily operations at their headquarters. The ideal candidate will coordinate logistics, manage vendor interactions, and maintain a clean, safe environment. A bachelor's degree in Facilities Management or a related field is required along with 2-4 years of experience. The position offers a hybrid work environment and opportunities for rapid learning.

Benefits

Rapid learning opportunities

Healthcare benefits

Hybrid work environment

Qualifications

• Minimum 2-4 years of experience in facilities coordination or office administration.
• Working knowledge of UAE health and safety regulations.
• Hands-on experience coordinating service vendors.

Responsibilities

• Coordinate day-to-day operational needs for the Dubai office.
• Track and respond to facilities-related requests.
• Support vendor management by reviewing service levels.
• Assist with workspace arrangements and IT coordination.
• Monitor regular maintenance schedules.
• Support compliance efforts by conducting health and safety checks.
• Contribute to cost tracking and administrative support.

Skills

Attention to detail

Communication skills

Multi-tasking

Vendor management

Logistics coordination

Education

Bachelor's degree or diploma in Facilities Management, Administration, Engineering or related field

Tools

Budget tracking tools

Vendor assessment tools

Job description

We dont think about job roles in a traditional way. We are anti-silo. Anti-career stagnation. Anti-conventional.

Beyond ONE is a digital services provider radically reshaping the personalised digital ecosystems of consumers in high growth markets around the world. We're building a digital services aggregator platform with a strong telco foundation and a profitable growth strategy that empowers users to drive their own experiences: subscribe once, source from many and only pay for what you actually use.

Since being founded in 2021 we've acquired Virgin Mobile MEA, Friendi Mobile MEA and Virgin Mobile LATAM (with 6.5 million subscribers) and 1600 dedicated colleagues across Chile, Colombia, KSA, Kuwait, Mexico, Oman, Pakistan and UAE.

To disrupt for good takes a rebellious spirit, a questioning mind and a warm heart. We really care about how to get things done and not who manages who. We benefit from our diversity and together we disrupt the way we and others think in about our lives for good.

Do you want to exchange ideas, learn from each other and leave your mark on our journey? This is the place for you.

Role Purpose

• Why this role matters: As a Facilities Coordinator you'll play a vital role in ensuring smooth daily operations and a great workplace experience at our Dubai headquarters. By keeping our facilities running efficiently and professionally supporting vendors and maintenance functions you'll directly impact how our teams collaborate, engage and thrive every day.
• What success looks like: Within your first year you'll streamline maintenance schedules, improve responsiveness with service vendors and ensure every Rebel working from Dubai benefits from a functional, safe and clean office environment.
• Why this is for you: You're excited by logistics details and supporting teams behind the scenes. You bring a hands‑on mindset and can manage multiple moving parts from facility‑related requests to compliance checks without skipping a beat. If you're motivated by building orderly, well‑run environments where others can do their best work this role is for you.

Key Responsibilities

In this role you will :

Coordinate day‑to‑day operational needs for the Dubai office including cleaning, maintenance, utilities and security vendor interactions.

Track and respond to facilities‑related requests, working closely with office staff and external providers to resolve issues promptly.

Support vendor management by reviewing service levels, reporting concerns and conducting routine inspections.

Assist with workspace arrangements, furniture and equipment setup and basic IT coordination during moves or changes.

Monitor regular maintenance schedules for air conditioning, electrical systems and other critical infrastructure.

Support compliance efforts by conducting basic health and safety checks to align with UAE regulations.

Contribute to cost tracking and administrative support for facility invoices and supplies procurement.

Collaborate with People, IT and Finance teams on office‑related matters and team coordination activities where needed.

Qualifications & Attributes

We're seeking someone who embodies the following :

• Education: Bachelors degree or diploma in Facilities Management, Administration, Engineering or a related field.
• Experience: 24 years of experience in facilities coordination, office administration or building operations, preferably within a fast‑paced or multi‑function environment.
• Technical Skills: Must-haves: Working knowledge of UAE health and safety regulations; hands‑on experience coordinating service vendors; ability to manage calendars, processes and reporting tools. Nice‑to‑haves: Experience supporting small‑scale office moves or renovations; familiarity with budget tracking or vendor assessment tools.
• Unique Attributes: Thrives in a fast‑paced environment where attention to detail and multi‑tasking are key. Brings a proactive attitude and willingness to step in where needed. Excellent communicator with strong coordination skills to manage internal teams and external service providers.

Our Hiring Process

Here’s what you can expect during the interview process :

1. Recruiter Chat: A conversation to understand your background, ambitions and expectations.

2. Hiring Manager Interview: A deep dive into the role, your experience and how you could add value to our team.

3. Feedback Loop: Depending on the role you’ll meet with key stakeholders across the organization to get a 360 view of the role.

4. Leadership Interview: For senior roles expect a conversation with our leadership or CEO to align on vision and cultural fit.

Our Commitment to Feedback

At Beyond ONE we are dedicated to offering clear and constructive feedback throughout the interview process. If you reach the interview stage but aren’t selected we will provide feedback to help you understand what our team appreciated in your application and where we identified gaps. We believe offering thoughtful feedback is essential for building trust and fostering long‑term relationships even with candidates we may not hire.

Our Compensation Approach

Our compensation reflects our commitment to fairness, performance and regional competitiveness. With market‑aligned salaries and tailored benefits across our locations we aim to support your well‑being and professional growth. Your Recruiter will share more details during the interview process.

What we offer

• Rapid learning opportunities – we enable learning through flexible career paths, exposure to challenging & meaningful work that will help build and strengthen your expertise.
• Hybrid work environment – flexibility to work from home 2 days a week in the UAE & Pakistan.
• Healthcare and other local benefits offered in market.

By submitting your application you acknowledge and consent to the use of Greenhouse & BrightHire during the recruitment process. This may include the storage and processing of your data on servers located outside your country of residence. For further information please contact us at.

Required Experience: IC

Key Skills

General Insurance, Corporate Sales, Cost Estimation, Benefits & Compensation, Heavy Equipment, AC Maintenance

Employment Type: Full Time

Experience: Years

Vacancy: 1