Executive Secretary to VP - Commercial Cargo

Emirates; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading global cargo airline in Dubai seeks an Executive Secretary to manage administration for Cargo Commercial VPs. Responsibilities include scheduling, secretarial tasks, and coordinating communications. Candidates should possess at least 4 years of experience in a similar role and a secretarial qualification. This position offers an attractive tax-free salary and unique travel benefits.

Benefits

Attractive tax-free salary

Travel benefits including discounts on flights and hotel stays

Qualifications

• At least 4 years experience in an administrative capacity in a medium or large size company with administrative skills.

Responsibilities

• Monitor the daily schedule of the Departmental Head.
• Provide secretarial services to the Departmental Head.
• Screen incoming mails and telephone calls.
• Supervise the Department's attendance records and overtime claims.
• Liaise effectively with senior executives and external contacts.
• Maintain Petty Cash accounts.

Skills

MS Office applications

Fluency in spoken and written English

Pleasant telephone etiquette

Ability to prioritise work

Education

Secretarial qualification

Job description

Job Purpose

Established in 1985 as the airfreight division of Emirates, Emirates SkyCargo is the largest international cargo airline in the world! We are looking for supply chain and logistics professionals ready to support Emirates SkyCargo as our organisation continuously increases its cargo capacity and develops specialised products to meet the growing needs of customers.

As an Executive Secretary, your role is to control and manage the administration of the Department in addition to providing confidential secretarial/administrative services. This role will be supporting two of our Cargo Commercial VPs.

In This Role, You Will

• Monitor the daily schedule of the Departmental Head/Manager and furnish required information/documentation for meetings/appointments, by coordinating with sources within and outside the Department.
• Provide secretarial services to the Departmental Head/Manager by attending to routine administrative paperwork.
• Screen incoming mails and telephone calls, action responses, re‑direct correspondence and collate to the appropriate person obtaining additional information where necessary.
• Supervise the Department's attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to Salary Admin. Department for payment.
• Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the Departmental Head/Manager.
• Maintain Petty Cash accounts by verifying authenticity of claims ensuring figures are accurately recorded. Control and handle cash transactions to bring accounts to balance.

Qualifications

• Secretarial qualification preferable
• At least 4 years experience in an administrative capacity in a medium or large size company with administrative skills.

You Will Have An Edge If You Have

• Must be fully competent in MS Office applications.
• Fluency in spoken and written English, pleasant telephone etiquette and the ability to prioritise work.

Salary & benefits

Join us in Dubai and enjoy an attractive tax‑free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.

Discover what it’s like to live and work in our fast‑paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career’s website: www.emirates.com/careers.

At Emirates Group, we’re committed to providing our employees with opportunities to grow and develop their careers. If you’re looking for a challenging and rewarding opportunity, apply today and join our team!