Executive - Regulatory & Compliance

Apparel Group; Dubai; On-site; AED 80,000 - 100,000; Full time

Job summary

A leading retail group in Dubai is seeking an Executive – Regulatory & Compliance responsible for managing regulatory frameworks and documentation for product registrations in the cosmetics sector. The ideal candidate will have a relevant degree and 1–3 years of experience in regulatory affairs, ensuring compliance with UAE and GCC regulations. This position offers an opportunity to work closely with cross-functional teams and regulatory authorities, contributing to successful product launches.

Qualifications

• 1–3 years of experience in regulatory affairs or compliance support.
• Experience ideally within cosmetic sectors.
• Strong ability to coordinate with internal teams and external regulators.

Responsibilities

• Prepare and track regulatory documentation for product registrations.
• Monitor regulatory changes in UAE and GCC frameworks.
• Maintain compliance trackers and generate status reports.

Skills

Regulatory compliance

Documentation skills

Attention to detail

Organizational skills

Communication skills

Education

Bachelor’s degree in Pharmacy, Chemistry, Biotechnology, or related discipline

Tools

Microsoft Office (Excel, Word)

Compliance or project tracking tools

Job description

Objective :

The position is responsible for executing regulatory frameworks, licensing requirements, brand registrations, and statutory mandates across UAE / GCC markets for cosmetic regulatory affairs. The Executive – Regulatory & Compliance will coordinate documentation, assist with regulatory submissions, and ensure data accuracy and timely reporting in adherence to compliance standards.

Key Responsibilities

Regulatory Documentation & Submissions

• Prepare, compile, and track regulatory documentation for product registrations, license renewals, and approvals with UAE authorities.
• Maintain accurate dossiers and compliance records, ensuring completeness and timeliness for all brands.
• Oversee product registration and labeling compliance with the following regulatory authorities, Dubai Municipality – Montaji, MOIAT, SFDA & SASO Saber

Compliance Monitoring & Updates

• Monitor and log regulatory changes in relevant GCC and UAE frameworks (ESMA, SFDA, DM, CBUAE, and support timely internal updates.
• Assist in execution of internal spot checks and audits to ensure compliance with procedures and product standards.
• Coordinate with certification bodies to obtain the necessary shipment certificates for exports.

Reporting & Tracking

• Maintain compliance trackers, renewal schedules, and submission logs.
• Generate periodic compliance status reports and dashboards for escalation as needed.

Cross-functional Coordination

• Work closely with cross-functional teams, brand principals, and key stakeholders to gather the full list of SKUs for each new product launch.
• Liaise with Merchandising, Quality, Logistics, and Legal teams to ensure adherence to labeling (ensuring Arabic Labelling completed before shipment), packaging, and distribution regulations.
• Coordinate with suppliers, testing labs, and vendors to collect Certificates of Compliance, test reports, and declarations.

Support Regulatory Audits & Inspections

• Assist during regulatory inspections by compiling requested documentation, liaising with internal teams, and tracking audit responses.
• Facilitate document requests and follow-ups from authorities.

Policy & SOP Adherence

• Support review and updating of internal regulatory SOPs.
• Escalate potential non-compliance issues and recommend corrective actions.

Desired Experience

• Bachelor’s degree in Pharmacy, Chemistry, Biotechnology, or related discipline.
• 1–3 years of experience purely in regulatory affairs, compliance support, or documentation roles, ideally within cosmetic sectors.
• Proficient in Microsoft Office (Excel, Word) and experience using compliance or project tracking tools.
• Excellent attention to detail, organizational skills, and record-keeping capabilities.
• Strong communication skills and ability to coordinate with internal teams and external regulators.