Executive Assistant VA

JT Career Consultancy Services; Dubai; Remote; AED 60,000 - 120,000; Part time

Job summary

A dynamic engineering company based in Dubai is seeking a Part-Time Virtual Executive Assistant. The role requires supporting senior leadership remotely with scheduling, communication management, and document management. Ideal candidates have at least 2 years of experience as an Executive Assistant, excellent organizational skills, and familiarity with engineering environments. This position offers flexibility during Dubai business hours.

Qualifications

• 2 years of experience as an Executive Assistant or Administrative VA.
• Familiarity with construction, mechanical, or infrastructure project environments.
• Excellent written and spoken English; Arabic is a bonus.
• Strong organizational skills and attention to detail.
• Comfortable working independently with minimal supervision.
• Availability for part-time hours with overlap during Dubai business hours.

Responsibilities

• Schedule meetings and manage the executives calendar across multiple time zones.
• Monitor and manage email inboxes; flag urgent messages and draft responses.
• Organize digital files and manage engineering-related documentation.
• Coordinate travel arrangements and prepare itineraries as needed.
• Conduct light research related to vendors and market trends.

Skills

Organizational skills

Communication management

Calendar coordination

Light research

Attention to detail

Tools

Google Workspace

Microsoft Office

Zoom

Slack

WhatsApp Business

Asana

ClickUp

Trello

Salesforce

Zoho

SAP

Job description

Overview

Job Title: Executive Assistant VA

Location: Dubai UAE

Industry: Engineering

Job Type: Part-Time

Reports To: CEO / Managing Director

Job Summary:

A dynamic engineering company based in Dubai UAE is seeking a Part-Time Virtual Executive Assistant to support senior leadership remotely. This role is ideal for a highly organized and reliable individual with experience supporting executives in technical or industrial sectors. Youll handle a wide range of administrative scheduling and communication tasks to help drive daily operations forward.

Responsibilities

• Calendar & Meeting Coordination: Schedule meetings and manage the executives calendar across multiple time zones. Set reminders; prepare agendas and follow up on action items.
• Communication Management: Monitor and manage email inboxes; flag urgent messages and draft professional responses. Act as a liaison with internal staff, clients, and external partners in the engineering sector.
• Document & Task Management: Organize digital files and manage engineering-related documentation (proposals, reports, schedules). Track tasks and deadlines using tools like Trello, ClickUp or Asana.
• Travel & Logistics: Coordinate travel arrangements and prepare itineraries as needed for meetings, site visits, or conferences in the UAE and abroad.
• Basic Research & Reporting: Conduct light research related to vendors, suppliers, or market trends in the engineering field. Prepare brief reports or presentation slides.

Qualifications

• 2 years of experience as an Executive Assistant or Administrative VA (experience in engineering or technical sectors preferred).
• Familiarity with construction, mechanical, or infrastructure project environments is a plus.
• Excellent written and spoken English; Arabic is a bonus.
• Strong organizational skills and attention to detail.
• Proficiency in Google Workspace, Microsoft Office, and communication tools (Zoom, Slack, WhatsApp Business).
• Comfortable working independently with minimal supervision.
• Availability for part-time hours with overlap during Dubai business hours (GST).

Preferred Tools & Platforms

• Project management: Asana, ClickUp, Trello
• Communication: Gmail, Zoom, Slack
• File management: Google Drive, Dropbox
• CRM or ERP systems (optional): Salesforce, Zoho, SAP

How to Apply

Interested

Send your resume to:

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