Executive Assistant (UAEN)

Tadweer Group; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading organization in Abu Dhabi is seeking an experienced Executive Assistant to support senior leadership. Responsibilities include managing schedules, coordinating meetings, and handling communications. The ideal candidate should have strong organizational and communication skills, with a proactive attitude. It’s essential to manage confidential information discreetly. This position promises an excellent opportunity for professional growth within a dynamic environment.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Familiarity with office management systems and procedures.
• Good knowledge of office software (MS Office, etc.).

Responsibilities

• Manage the executive’s calendar and appointments efficiently.
• Coordinate and prepare materials for meetings and presentations.
• Act as a liaison with various stakeholders.

Skills

Organizational skills

Communication skills

Attention to detail

Ability to handle confidential information

Job description

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and strategic support to senior leadership. The ideal candidate will act as the primary point of contact for internal and external stakeholders, manage complex schedules, and ensure seamless coordination across the executive’s office.

This role requires exceptional communication skills, attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities:

• Manage the executive’s calendar, appointments, and travel arrangements with a high degree of efficiency and accuracy.
• Coordinate and prepare materials for meetings, presentations, and reports.
• Act as a liaison between the executive office and internal departments, government entities, and external partners.
• Handle correspondence, emails, and document flow, ensuring timely follow-up and professional communication.
• Draft, review, and edit documents, memos, and official communications in English (Arabic is an advantage).
• Organize and coordinate meetings, conferences, and events, including logistics and briefing notes.
• Maintain and manage confidential files, records, and data securely.
• Monitor and prioritize incoming requests, ensuring timely responses and alignment with business priorities.
• Support in the preparation of board materials, executive summaries, and departmental reports.
• Manage expense reports, procurement requests, and other administrative documentation.
• Proactively identify opportunities to enhance efficiency and streamline office operations.