Executive Assistant - To the Chairperson

Meraki Group; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in the UAE is seeking an experienced Executive Assistant to support the Chairperson. Responsibilities include managing calendars, organizing travel, and acting as a liaison with stakeholders. The ideal candidate should have 2-5 years of relevant experience, excellent communication skills, and a high level of discretion. Proficiency in MS Office is required, and UAE experience is a must.

Qualifications

• 2–5 years of experience as an Executive Assistant, ideally for a senior executive.
• Experience in managing complex schedules and international travel.
• Fluent in English; experience in the UAE is essential.

Responsibilities

• Manage the Chairperson’s calendar and appointments.
• Act as a liaison between the Chairperson and stakeholders.
• Organize domestic and international travel itineraries.
• Maintain the Chairperson’s office systems and confidential records.
• Manage procurement and events for the Chairperson.
• Handle sensitive information with discretion.

Skills

Strong organizational and multitasking abilities

Excellent written and verbal communication skills

High level of discretion and integrity

Proficiency in MS Office

Strong interpersonal and stakeholder management skills

Ability to work under pressure

Tools

MS Office

Job description

Key Responsibilities

1. Executive Support: Manage the Chairperson’s calendar, schedule meetings, and coordinate appointments. Prepare meeting agendas, briefing materials, and presentations. Handle correspondence, emails, and calls on behalf of the Chairperson. Track and follow up on key decisions, tasks, and projects.


2. Communication & Coordination: Act as a liaison between the Chairperson and internal/external stakeholders. Draft and proofread letters, reports, and official documents. Coordinate with senior leadership and department heads to ensure smooth information flow.


3. Travel & Logistics Management: Plan and organize domestic and international travel itineraries. Manage travel documentation, accommodation, and logistics.


4. Office & Project Management: Maintain the Chairperson’s office systems, databases, and confidential records. Support the Chairperson in project follow-ups, deadlines, and deliverables. Handle special assignments, research, and reports as directed.


5. Procurement & Event Management: Handle procurement of gifts, goodies for vendors, clients and visitors to the chairpersons office. Manage events at the office/site or any celebrations or property launchs.


6. Confidentiality & Professionalism: Manage sensitive information with absolute discretion. Represent the Chairperson’s office with professionalism, diplomacy, and integrity.

Key Skills & Competencies

• Strong organizational and multitasking abilities.


• Excellent written and verbal communication skills.


• High level of discretion, integrity, and emotional intelligence.


• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).


• Strong interpersonal and stakeholder management skills.


• Ability to work under pressure and meet tight deadlines.

Qualifications & Experience

• Only 2–5 years of experience as an Executive Assistant, preferably supporting a Chairperson, CEO, MD or senior executive.


• Experience in managing complex schedules, international travel, and high-level correspondence.


• Great command over English UAE experience is a must