Executive Assistant - To the Chairperson

Meraki Group; Business Bay; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading corporate entity in Dubai is seeking an experienced Executive Assistant to support the Chairperson. The role involves managing schedules, facilitating communication with stakeholders, organizing travel and logistics, and handling office management duties. The ideal candidate will possess 2–5 years of relevant experience, a strong command of English, and familiarity with the UAE work environment. This position requires high organizational skills and discretion.

Qualifications

• 2–5 years of experience as an Executive Assistant, preferably supporting senior executives.
• Experience managing complex schedules and international travel.
• Fluency in English is required.
• Experience in the UAE is a must.

Responsibilities

• Manage the Chairperson’s calendar and schedule meetings.
• Act as a liaison between the Chairperson and stakeholders.
• Organize travel itineraries and manage logistics.
• Maintain office systems and handle sensitive information.
• Manage procurement and events.
• Support project follow-ups and deadlines.

Skills

Organizational skills

Communication skills

Discretion and integrity

Proficiency in MS Office

Interpersonal skills

Ability to work under pressure

Tools

Microsoft Office

Job description

Key Responsibilities

Executive Support

• Manage the Chairperson’s calendar, schedule meetings, and coordinate appointments.
• Prepare meeting agendas, briefing materials, and presentations.
• Handle correspondence, emails, and calls on behalf of the Chairperson.
• Track and follow up on key decisions, tasks, and projects.

Communication & Coordination

• Act as a liaison between the Chairperson and internal / external stakeholders.
• Draft and proofread letters, reports, and official documents.
• Coordinate with senior leadership and department heads to ensure smooth information flow.

Travel & Logistics Management

• Plan and organize domestic and international travel itineraries.
• Manage travel documentation, accommodation, and logistics.

Office & Project Management

• Maintain the Chairperson’s office systems, databases, and confidential records.
• Support the Chairperson in project follow-ups, deadlines, and deliverables.
• Handle special assignments, research, and reports as directed.

Procurement & Event Management

• Handle procurement of gifts, goodies for vendors, clients and visitors to the chairperson’s office.
• Manage events at the office / site or any celebrations or property launchs.

Confidentiality & Professionalism

• Manage sensitive information with absolute discretion.
• Represent the Chairperson’s office with professionalism, diplomacy, and integrity.

Key Skills & Competencies

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of discretion, integrity, and emotional intelligence.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal and stakeholder management skills.
• Ability to work under pressure and meet tight deadlines.

Qualifications & Experience

• Only 2–5 years of experience as an Executive Assistant, preferably supporting a Chairperson, CEO, MD or senior executive.
• Experience in managing complex schedules, international travel, and high-level correspondence.
• Great command over English.
• UAE experience is a must.