Executive Assistant to the CEO

Chalhoub Group; United Arab Emirates; On-site; AED 90,000 - 150,000; Full time

Job summary

Chalhoub Group is seeking an Executive Support professional to provide comprehensive administrative assistance to the CEO in the United Arab Emirates. You will manage calendars, coordinate meetings, and prepare presentations and reports while ensuring all logistics are addressed efficiently.

The role requires 3–5 years of relevant experience, excellent English communication, and strong MS Office skills. French language would be a plus, and a proactive, discreet, independent work style is

Qualifications

• 3–5 years of relevant experience in executive/administrative roles.
• Experience supporting a senior executive is preferred.
• Excellent written and verbal English; French is a plus.
• Strong proficiency with Microsoft Office applications.

Responsibilities

• Provide day-to-day administrative support to the CEO.
• Coordinate CEO calendar, appointments and commitments.
• Schedule internal and external meetings and manage logistics.
• Prepare meeting agendas, reports and correspondence as required.
• Monitor tasks and follow up to ensure timely completion.
• Assist with ad hoc requests for the CEO.

Skills

Executive support

Calendar management

Travel coordination

Coordination

MS Office

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Job description

Executive Support

• Provide day-to-day administrative support to the CEO.
• Coordinate and maintain the CEO's calendar, appointments, meetings, and commitments.
• Schedule and coordinate internal and external meetings, ensuring all logistical requirements are addressed.
• Prepare meeting agendas, presentations, reports, correspondence, and other documents as required.
• Monitor outstanding tasks and follow up with relevant individuals to ensure timely completion.
• Assist the CEO with administrative requests and ad hoc assignments.

Communication and Coordination

• Manage and organize correspondence, emails, and other communications as required.
• Ensure matters requiring the CEO's attention are appropriately highlighted and followed up.
• Liaise with internal departments and employees to coordinate requests and obtain required information.

Travel and Event Coordination

• Coordinate domestic and international business travel arrangements, including flights, accommodation, transportation, and itineraries.
• Assist with last-minute changes or adjustments to travel and meeting arrangements.
• Ensure CEO's expenses are uploaded weekly for reimbursements

Office and Administrative Support

• Coordinate with the Office Manager on administrative and operational matters related to the Executive Office.
• Assist with office-related activities and arrangements involving the CEO.
• Support the Office Manager with administrative tasks and projects as required.
• Undertake other duties and responsibilities reasonably associated with the position.

What you'll need to succeed

• 3-5 years of relevant experience in an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.
• Previous experience supporting a senior executive is preferred.
• Excellent written and verbal communication skills in English and preferably French
• Strong proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to prioritize and manage multiple tasks simultaneously.
• Strong written and verbal communication skills.
• Ability to work independently and meet deadlines.
• Strong interpersonal skills and ability to interact effectively with individuals at different levels of the organization.
• Ability to handle confidential information with discretion.
• Proactive and solution-oriented approach.
• Flexibility and ability to adapt to changing priorities.

What we can offer you

With us,you will turn your aspirations into reality. We will help shape your journey through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility. Our Group offers diverse career paths for those who are extraordinary, every day.

We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, child education contribution, remote and flexible working policies as well as exclusive employeediscounts.

Using GenAI in Your Application Process

To support a fair and consistent experience for all candidates, we ask that assessments and interviews are completed independently and without assistance from generative AI tools. This ensures we understand your strengths, your thinking, and how you approach real situations.

We Invite All Applicants to Apply

It Takes Diversity Of Thought, Culture, Background, Differing Abilities and Perspectives to truly Inspire, Exhilarate and Delight our customers. At Chalhoub Group, we are committed to inclusion and diversity.

We welcome all applicants to apply and be part of our exciting future. We ensure equal opportunity for all our applicants without regard to gender, age, race, religion, national origin or disability status.