Executive Assistant to CEO

Waves Investments & Properties L.L.C; Dubai; On-site; AED 180,000 - 360,000; Full time

Benefits offered by this job

Visa sponsorship

Health insurance

Annual leave (UAE Labour Law)

Commission on closed transactions

Job summary

Waves Investments & Properties L.L.C. in Dubai is seeking an Executive Assistant to serve as the CEO’s operational right hand, driving cross‑functional execution and ensuring the leadership office operates with precision.

This role requires hands-on Dubai real estate experience, advanced Excel skills for reporting and dashboards, and CRM expertise (Zoho CRM, Salesforce, Leadrat or equivalent). The ideal candidate will manage investor communications and strategic projects alongside daily

Qualifications

• Bachelor’s degree in Business, Engineering, or related field
• 5–10 years experience in Dubai real estate, operations, or EA roles
• CRM proficiency (Zoho CRM, Salesforce, Leadrat)
• Advanced Excel skills (formulas, pivots, dashboards)
• Excellent written and verbal English; Arabic is a plus
• Experience managing social media and brand communication

Responsibilities

• Manage CEO calendar, meetings, travel logistics, and daily priorities
• Prepare briefing notes, presentations, and client/investor materials
• Draft and manage correspondence on behalf of the CEO
• Oversee CRM governance, data hygiene, and pipeline reporting
• Coordinate with finance on commissions, invoices, and reconciliations
• Lead internal reporting using advanced Excel dashboards
• Support sales, finance, and client servicing workflows
• Drive LinkedIn and social media presence with market commentary

Skills

Advanced Excel

CRM proficiency

Real estate experience

Dashboard/reporting

Education

Bachelor’s degree

MBA preferred

Tools

Zoho CRM

Salesforce

Leadrat

Power BI

Job description

Waves Investments & Properties L.L.C. is a Dubai-based real estate brokerage specialising in off-plan and secondary market transactions across the UAE. The firm works closely with leading developers including DAMAC Properties, Binghatti, and other marquee names in Dubai. We serve a diverse client base of investors, end-users, and HNWIs navigating one of the world’s most dynamic real estate markets.

ABOUT THE COMPANY

Waves Investments & Properties L.L.C. is a Dubai-based real estate brokerage specialising in off-plan and secondary market transactions across the UAE. The firm works closely with leading developers including DAMAC Properties, Binghatti, and other marquee names in Dubai. We serve a diverse client base of investors, end-users, and HNWIs navigating one of the world’s most dynamic real estate markets.

ROLE OVERVIEW

The Executive Assistant serves as the CEO's operational right hand, driving cross-functional execution and ensuring the leadership office operates with precision. This is not a traditional administrative role; the position demands:

• Hands-on Dubai real estate experience
• Advanced Excel skills for reporting and dashboards
• CRM expertise (Zoho CRM, Salesforce, Leadrat, or equivalent)
• Commercial acumen and ability to manage strategic projects alongside operational tasks

The ideal candidate is a self-starter who can manage multiple priorities, investor communications, CRM governance, and content strategy, while supporting the CEO in both internal and external engagements.

KEY RESPONSIBILITIES

CEO Office & Executive Support

• Manage CEO calendar, meetings, travel logistics, and daily priorities
• Prepare briefing notes, presentations, and talking points for clients, developers, and investors
• Draft and manage internal/external correspondence on behalf of the CEO
• Establish meeting protocols, track follow-ups, and enforce accountability

Business Operations & Process Management

• Own and optimise workflows across sales, finance, and client servicing
• Oversee CRM administration: data hygiene, lead assignment, pipeline reporting, and user adoption
• Prepare client-facing documents: payment plans, invoices, commission agreements, refunds, and expense claims
• Coordinate with finance on commission tracking, DLD fee processing, and reconciliations
• Lead internal reporting using advanced Excel dashboards

Real Estate Transaction Support

• Support sales team on complex transactions, developer coordination, and DLD processes
• Handle client escalations, cancellations, refunds, and fee waivers
• Maintain knowledge base of ongoing projects, inventory, and market pricing

Content & Brand Communication

• Drive LinkedIn and social media presence through market commentary and thought leadership
• Draft copy aligned with company positioning in Dubai real estate
• Monitor market trends, regulatory changes, and competitor activity

Lead & Event Management

• Manage inbound and event-sourced lead lists; clean, enrich, and distribute leads
• Coordinate logistics for exhibitions, developer events, and client engagement
• Build and maintain lead tracking dashboards with KPIs and conversion analytics

Strategic Projects

• Run cross-functional projects as assigned by the CEO
• Identify operational bottlenecks and propose solutions
• Serve as the CEO's proxy in meetings when required

QUALIFICATIONS & REQUIREMENTS

• Bachelor’s degree in Business, Engineering, or related field; MBA preferred
• 5-10 years experience in Dubai real estate, operations, management consulting, or EA roles
• Strong CRM proficiency (Zoho CRM, Salesforce, Leadrat, or similar)
• Advanced Excel skills (formulas, pivot tables, dashboards, reporting)
• Excellent written and verbal English; Arabic is a plus
• Comfortable with financial documents: invoices, payment plans, P&L tracking, commissions
• Experience managing social media and brand communication
• Self-starter with high agency and strong organisational skills
• Ability to manage multiple priorities under tight deadlines

PREFERRED ATTRIBUTES

• Experience in a startup or founder-led organisation
• Knowledge of DLD processes, RERA regulations, and UAE real estate workflows
• Understanding of off-plan vs. secondary market dynamics
• Experience with data visualisation tools (Zoho Analytics, Power BI, Google Data Studio)
• Awareness of UAE visa structures, MOHRE processes, and basic employment law

COMPENSATION & BENEFITS

Competitive salary commensurate with experience, performance-linked incentives, visa sponsorship, health insurance, annual leave per UAE Labour Law, and commission participation on closed transactions (subject to agreement).