Executive Assistant - Tech (Remote)

Nybl; Dubai; Remote; AED 60,000 - 120,000; Full time

Job summary

A forward-thinking tech company in Dubai is seeking an Executive Assistant to provide high-level administrative support to the Engineering Leadership team. This role involves managing calendars, coordinating travel, and facilitating communication among stakeholders. The ideal candidate will be energetic, organized, and possess strong interpersonal skills. Join us to contribute to a dynamic and innovative work environment where flexibility and creativity thrive.

Benefits

Unlimited leave

Flexible working hours

Qualifications

• Energetic and efficient approach to work.
• Confident in dealing with important visitors.
• Ability to maintain confidentiality.

Responsibilities

• Manage the Engineering Leadership's calendar and appointments.
• Act as the primary point of contact between teams and stakeholders.
• Prepare materials for meetings and presentations.
• Coordinate travel arrangements for business engagements.
• Document action items and key decisions from meetings.

Skills

Organizational skills

Interpersonal skills

Initiative

English language proficiency

Education

Degree in any discipline or sufficient experience

Job description

About nybl

We are developing an AI ecosystem that enables businesses, in any industry, to deploy artificially intelligent solutions using both our platform and applications. Our technology allows anyone to build AI solutions without writing a line of code or needing a degree in Data Science. Our ecosystem is world changing: from healthcare to agriculture, education to industry, the applications of our technology are truly limitless.

Position Overview

Nybl is seeking a dynamic and experienced Executive Assistant to provide high-level administrative support to our Engineering Leadership team. The successful candidate will play a crucial role in ensuring the smooth functioning of executive operations and contribute to the overall efficiency and success of Nybl.

Our teams are based across 11 different countries already with people operating on a hybrid or fully remote basis. You will work closely with international colleagues, to provide a consistent approach to each of our workspaces. You are known for your organisation and planning skills and thrive in a fast-paced environment with lots of variety, you enjoy connecting with the people around you to create a warm, welcoming experience with each interaction our people have with you.

Key Responsibilities

• Manage and coordinate the Engineering Leaderships calendar, scheduling appointments, and ensuring timely and efficient use of their time.
• Act as a primary point of contact between the Engineering Leadership team and internal/external stakeholders, demonstrating professionalism and discretion.
• Prepare and organize materials for meetings, presentations, and reports, ensuring accuracy and attention to detail.
• Handle confidential information with the utmost discretion and maintain confidentiality in all interactions.
• Coordinate travel arrangements, itineraries, and logistics for the Engineering Leaderships business engagements.
• Assist in the preparation and follow-up of meetings, including documenting action items and key decisions.
• Conduct research and compile information as needed for various projects and initiatives.
• Serve as a liaison between the Engineering Leadership and internal teams, fostering effective communication and collaboration.

Requirements

• You are a talker, a doer, and an organiser whilst being the face of our workspace and owning your role.
• We need an energetic, efficient person to help us do the job!
• You are confident and will often be the first point of contact to important visitors
• You will need to be a brand ambassador, exhibiting initiative and excellent interpersonal and organisational skills in everything that you do.
• English skills would be a major advantage
• A degree in any discipline or sufficient experience required. If you are great at what you do, then we want to hear from you!

Our Team

Everything we do is for the good of others. Our people innovate, develop, deploy, and support incredible technology and software. We employ the best so we can be the best. We have no room for complacency or anyone willing to settle. Our success is driven by our team’s unquenchable thirst for innovation, creativity, and customer happiness. We go above and beyond every single day.

Our Culture

We believe health, happiness, and productivity go hand-in-hand. That\'s why we\'re continually looking to enhance the ways we support our team with benefits programs and perks that allow every nybler to do the best work of their life. From unlimited leave to the freedom to choose your own hours, we know our people have lives outside of nybl so we give them the flexibility they deserve.