Executive Assistant (EA) to CEO and Founder

Strance HR Solutions India Pvt Ltd; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A reputable HR solutions company in Dubai is seeking an Executive Assistant to the CEO and Founder. The role requires strong organizational and communication skills, with 5-10 years of experience supporting C-Level executives. The ideal candidate will manage confidential tasks and coordinate logistics effectively to support the CEO's initiatives, contributing to the success of the company.

Qualifications

• 5 to 10 years of experience supporting C-Level Executives.
• Strong experience in communications and partnership development.
• Proficient in Office and social media platforms.

Responsibilities

• Manage the CEO's calendar and correspondence.
• Facilitate communication between senior management and the CEO.
• Coordinate logistics for meetings and travel.

Skills

Strong organizational skills

Interpersonal skills

Expert communication skills

Problem-solving skills

Team-player

Confidentiality handling

Time management

Education

Bachelor’s degree in Engineering, Economics, or Business Management

Tools

Microsoft Office

Job description

Executive Assistant (EA) to CEO and Founder

Responsibilities –
I. Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

II. Plans, coordinates and ensures the CEO’s schedule is followed.

III. Communicates directly, and on behalf of the CEO, with senior management members, donors, Foundation staff, and others, on matters related to CEO’s programmatic initiatives.

IV. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

V. Provides a bridge for smooth communication between the CEOs office and internal departments;
demonstrating leadership to maintain credibility, trust and support with senior management staff.

VI. Works closely and effectively with the CEO to keep him well informed of upcoming commitments and
responsibilities, following up appropriately.

VII. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact.

VIII. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.

IX. Participates as an adjunct member of the senior management Team including assisting in scheduling meetings and attending all meetings

X. Assists in coordinating the agenda of senior management team meetings and off-sites, and all meetings.

Required Skills and Qualifications –
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
Expert level written and verbal communication skills.
Demonstrated proactive approaches to problem-solving with strong decision-making capability.
Highly resourceful team-player, with the ability to also be extremely effective independently.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Forward looking thinker, who actively seeks opportunities and proposes solutions.

Education and Experience Requirements –
I. Bachelor’s degree in Engineering, Economics, Business Management is required.
II. Strong work tenure: 5 to 10 years of experience supporting C-Level Executives, preferably in a
Chemical, Industrial Gas Companies, Engineering Companies.
III. Experience and interest in internal and external communications, partnership development, and fundraising.
IV. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

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