Executive Assistant and Office Manager

Wisterra HR Consultancy; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A boutique HR advisory and recruitment firm in Dubai is seeking an Executive Assistant and Office Manager to provide comprehensive administrative support. The ideal candidate will manage the executive's schedule, oversee office operations, and handle internal and external communication. Strong organizational skills and proficiency in Microsoft Office Suite are essential. This role offers an opportunity to be part of a dynamic team in a growing firm.

Qualifications

• Proven experience as an executive assistant and office manager.
• Exceptional organizational and time-management skills.
• Strong verbal and written communication skills in English.
• High level of discretion and confidentiality.
• Ability to work independently and collaboratively.

Responsibilities

• Manage and coordinate the executive’s schedule.
• Prepare and edit correspondence, reports, and presentations.
• Serve as a liaison between the executive team and stakeholders.
• Oversee office operations to ensure productivity.
• Organize company events, meetings, and team activities.

Skills

Organizational skills

Time-management skills

Communication skills

Problem-solving attitude

Ability to multitask

Familiarity with office management software

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Job description

The Role

We are seeking a highly organized and proactive Executive Assistant and Office Manager to provide comprehensive administrative support to our executive team and oversee the smooth operation of our office in Dubai. The ideal candidate will be a multitasker with excellent communication skills, capable of managing both strategic and day-to-day functions to enhance overall efficiency.

Responsibilities

• Manage and coordinate the executive’s schedule, including meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations as needed.
• Serve as a liaison between the executive team and internal/external stakeholders.
• Oversee office operations to ensure a productive and efficient work environment.
• Maintain office supplies and manage vendor relationships.
• Organize company events, meetings, and team activities.
• Assist with onboarding and coordination of office staff and temporary workers.
• Implement and maintain effective office systems and procedures.
• Handle confidential information with utmost discretion and professionalism.
• Support special projects and perform other administrative duties as assigned.

Requirements

• Proven experience as an executive assistant and office manager or in a similar administrative role.
• Exceptional organizational and time-management skills with the ability to multitask efficiently.
• Strong verbal and written communication skills in English.
• Proficiency in Microsoft Office Suite and familiarity with office management software.
• High level of discretion and confidentiality.
• Problem-solving attitude with a proactive and flexible approach.
• Ability to work independently as well as collaboratively within a team.
• Bachelor's degree or equivalent experience preferred.
• Familiarity with UAE business culture and practices is advantageous.

About the company

Wisterra HR Consultancy is a boutique HR advisory and recruitment firm based in Dubai, dedicated to helping SMEs and growing companies build strong teams. Our motto, "Building Teams. Powering Growth.", reflects our commitment to connecting the right talent with the right opportunities. We partner with clients across industries such as design, interiors, construction, and technical services offering both executive and blue-collar staffing solutions. Beyond recruitment, we also support businesses with HR frameworks, compliance, and employee engagement strategies, ensuring long-term success. For candidates, applying through Wisterra means more than just landing a role. You gain access to exclusive opportunities, transparent processes, and professional guidance throughout your career journey.