Executive Assistant

ADIB; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

A financial institution in the UAE is looking for an Executive Assistant to support senior management with various administrative functions, including calendar management, meeting coordination, and office maintenance. The ideal candidate has previous experience in similar roles and possesses strong organizational and communication skills. Proficiency in English is essential, and knowledge of Arabic is advantageous. This position offers a dynamic work environment in DIFC.

Qualifications

• Work experience in a similar role.
• Experience in admin functions ideally in a DIFC entity.
• Arabic language skills are a plus.

Responsibilities

• Support senior management with calendar organization.
• Coordinate meetings and IT support.
• Maintain office supplies and filing.

Skills

Excellent written and verbal English communication skills

Strong organizational skills

Time management skills

Tools

SAP Ariba

Job description

Role

Executive Assistant

Location

DIFC - Dubai

Role Purpose

Supporting the senior management and staff of ADIB Capital on various admin functions, including: calendar organization, coordinating meetings, coordinating with IT support and Vendor Management, arranging supplies for the office, maintaining filing, and other related functions as described below.

Key Accountabilities of the role

• Filing of expenses
• Managing DIFC portal
• Office-related admin: stationary, liaising with IT, deliveries, coordinating with facilities management etc
• Sending & receiving docs for signatures (fund docs, contracts with service providers, etc)
• Preparing client presentations (printing / binding, etc)
• Receiving phone calls
• Arranging meetings
• Coordinating with building maintenance for repairs
• Receive visitors at reception
• Process orders on SAP Ariba / Coordinate with VMCP

Specialist Skills / Technical Knowledge Required for this role

• Work experience in similar role
• Excellent written and verbal English communication skills (Arabic a plus)
• Experience in admin functions (ideally in a DIFC entity)
• Strong organizational and time management skills