Executive Assistant

Scorpius Aviation; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A prominent aviation company in Dubai is seeking a highly organized Executive Assistant (Office Manager) to oversee daily operations. This role involves managing office activities, coordinating schedules, and supporting HR tasks. Ideal candidates will have strong organizational skills, communication abilities, and 1-3 years of experience in office management. Proficiency in Microsoft Office is required. Competitive salary and benefits are offered.

Qualifications

• 1-3 years of experience in an administrative or office management role.
• Excellent written and verbal communication skills in Arabic, English (Russian is a plus).

Responsibilities

• Managing office operations and performing administrative tasks as required.
• Handling correspondence, including emails, phone calls, and official documents.
• Organizing and maintaining office records, contracts, and confidential files.
• Scheduling and coordinating meetings, appointments, and travel arrangements.
• Liaising with internal teams, clients, and external partners.
• Preparing reports, presentations, and other business documents.
• Monitoring office supplies and ensuring timely procurement.
• Assisting with office expenses, invoices, and basic bookkeeping tasks.
• Supporting HR tasks such as employee records, onboarding, and documentation.
• Ensuring the office environment is well-maintained and operates smoothly.

Skills

Organizational skills

Communication abilities

Time management

Multitasking skills

Proficiency in Microsoft Office

Education

High School Diploma or GED

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

We are seeking ahighly organized and proactive Executive Assistant (Office Manager)to oversee daily office operations and provide administrative support.

In this role, you will be responsible formanaging office activities, coordinating schedules, handling correspondence, and ensuring smooth office operations.

A successful Executive Assistant (Office Manager), should havestrong organizational skills, excellent communication abilities, and the ability to handle multiple tasks efficiently.

Responsibilities

• Managing office operations and performing administrative tasks as required.
• Handling correspondence, includingemails, phone calls, and official documents.
• Organizing and maintaining office records, contracts, and confidential files.
• Scheduling and coordinatingmeetings, appointments, and travel arrangements.
• Liaising with internal teams, clients, and external partners.
• Preparingreports, presentations, and other business documents.
• Monitoring office supplies and ensuring timely procurement.
• Assisting with office expenses, invoices, and basic bookkeeping tasks.
• Supporting HR tasks such as employee records, on boarding, and documentation.
• Ensuring the office environment is well-maintained and operates smoothly.

Skills

• High School Diploma or GED
• 1-3 years of experiencein an administrative or office management role.
• Strongorganizational, time management, and multitasking skills.
• Proficiency inMicrosoft Office (Word, Excel, PowerPoint, Outlook)and office management software.
• Excellentwritten and verbal communication skillsin Arabic, English (Russian is a plus).