Executive Assistant

Dubai Department of Economy and Tourism; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A government department in Dubai is seeking an administrative assistant to provide comprehensive support to the CEO. Responsibilities include managing office correspondence, scheduling appointments, and organizing meetings. Candidates must be proficient in both English and Arabic and skilled in MS Office. This role requires strong organizational abilities and attention to detail.

Responsibilities

• Provide administrative support to CEO, ensuring office operations effectiveness.
• Compose, prepare all related correspondence using office software.
• Schedule and prioritize appointments for the CEO.
• Organize and coordinate meetings, conferences, and calls.

Skills

Proficient in English

Proficient in Arabic

Proficient in MS Office Software

Job description

Qualifications

• Proficient in English and Arabic;
• Proficient in MS Office Software.

Responsibilities

• Job Objective Provide administrative support to CEO including organizing and planning office operations in order to ensure office operations effectiveness and efficiency.

• Office Correspondence
  • Compose, prepare all related correspondence using a range of office software, including email, spreadsheets and databases;
  • Proofread and disseminate correspondences to the related internal and external parties;
  • Provide administrative and clerical support to department’s team members;
  • Receive and screen incoming calls, greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs;
  • Follow-up any issue internally concerning HR related matters for office staff, e.g. attendance, visa processes, medical insurance, etc

• Calendar Management
  • Schedule; prioritize appointments, ensuring that meetings, deadlines and other duties of the CEO office are carried out seamlessly;
  • Handle, coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records;
  • Alert line managers about cancelations or new meetings and maintain calendar up to date.

• Meetings & Events
  • Organize and coordinate internal and external meetings, conferences, conference calls, etc. as requested by the CEO or for the department.
  • Ensure meeting agenda is shared with all related parties, attend meetings, record meeting minutes circulate on all involved parties;
  • Records Management:
  • Setting up and manage both electronic and paper filing systems;
  • File and retrieve corporate documents, records, and reports.