Executive Assistant

Driven Properties; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading real estate firm in Dubai is seeking an experienced Executive Assistant to support a top property consultant. The ideal candidate will have a strong background in real estate administration, exceptional communication skills, and the ability to manage a busy schedule. This role offers a dynamic work environment with opportunities for growth, alongside training to ensure success in the position.

Benefits

Structured training

Dynamic work environment

Growth opportunities

Qualifications

• Experience in real estate administration.
• Background as a Personal Assistant or related role is an advantage.
• Ability to multitask effectively.

Responsibilities

• Manage calls and emails for the consultant.
• Prepare reports and presentations.
• Coordinate client property viewings.
• Monitor and update property listings.
• Organize sales and tenancy agreements.
• Conduct cold calling to generate leads.

Skills

Advanced proficiency in Microsoft Excel

Strong email communication skills

Excellent organizational abilities

Ability to analyze reports

Familiarity with CRM

Positive attitude

Ability to work under pressure

Engaging with clients

Tools

Microsoft PowerPoint

CRM Software

Job description

We are seeking an experienced and highly organized Executive Assistant to support one of our top-performing Property Consultant. This role requires a proactive, detail-oriented individual with a strong background in real estate administration, exceptional communication skills, and the ability to manage a fast-paced workload with precision and professionalism.

Key Responsibilities:

• Manage and respond to calls and emails on behalf of the consultant, ensuring prompt and professional communication
• Prepare and maintain reports, presentations, and proposals using Excel and PowerPoint
• Coordination of client property viewings
• Regularly monitor and update property listings through online property search portals, CRM and Property Monitor, ensuring all information is accurate, up to date, and compliant with company standards.
• Coordinate daily schedules, meetings, and client appointments
• Prepare and organize sales/rental contracts, tenancy agreements, and supporting documents.
• Support in preparing listing presentations, client updates, and other sales-related material
• Act as a liaison between the consultant and clients, ensuring smooth communication and follow-up
• Coordinate with internal departments (finance, legal, admin) for smooth deal closures.
• Conduct cold calling to generate new leads and expand client database.

• Advanced proficiency in Microsoft Excel and PowerPoint
• Strong email communication skills with attention to tone, grammar, and clarity
• Excellent organizational and multitasking abilities
• Confident in analyzing and interpreting reports and performance metrics
• Familiarity in CRM, Property Search Portals and Property Monitor software usage
• Professional, proactive, and dependable with a positive attitude
• Ability to work under pressure and handle time-sensitive tasks effectively
• Background as a Personal Assistant or in a related role will be an added advantage
• Enthusiastic, proactive, and confident in approach, with the ability to engage effectively with clients and colleagues

• Opportunity to work with one of Dubai’s leading real estate firms
• A dynamic and professional work environment with growth opportunities
• Hands-on experience in the real estate industry with a supportive team
• A week and a half of structured training will be provided to ensure a smooth transition and understanding of internal tools, processes, and expectations.

If you meet the requirements and are excited about this opportunity, apply now and become a part of the Driven Properties team!