Executive Assistant

ADIB Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading financial services firm in Dubai is seeking an Executive Assistant to support senior management with administrative functions, including calendar organization, meeting coordination, and office management. The ideal candidate will have experience in a similar role and strong organizational skills, with a preference for candidates fluent in English and Arabic. This is a full-time position based in DIFC, Dubai.

Qualifications

• Work experience in a similar role.
• Excellent written and verbal English communication skills; Arabic a plus.
• Experience in admin functions ideally in a DIFC entity.
• Strong organizational and time management skills.

Responsibilities

• Filing expenses and managing DIFC portal.
• Handling office-related admin tasks.
• Preparing client presentations.
• Arranging meetings and coordinating repairs.
• Receiving visitors at reception.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft Powerpoint

Calendar Management

Microsoft Excel

Administrative Experience

Microsoft Outlook Calendar

Google Suite

Tools

SAP Ariba

Job description

Role

Executive Assistant

Location

DIFC - Dubai

Role Purpose

Supporting the senior management and staff of ADIB Capital on various admin functions including: calendar organization coordinating meetings coordinating with IT support and Vendor Management arranging supplies for the office maintaining filing and other related functions as described below.

Key Accountabilities

• Filing of expenses
• Managing DIFC portal
• Office-related admin: stationary liaising with IT deliveries coordinating with facilities management etc
• Sending & receiving docs for signatures (fund docs contracts with service providers etc)
• Preparing client presentations (printing / binding etc)
• Receiving phone calls
• Arranging meetings
• Coordinating with building maintenance for repairs
• Receive visitors at reception
• Process orders on SAP Ariba / Coordinate with VMCP

Specialist Skills / Technical Knowledge Required for this role

• Work experience in similar role
• Excellent written and verbal English communication skills (Arabic a plus)
• Experience in admin functions (ideally in a DIFC entity)
• Strong organizational and time management skills

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type

Full Time

Experience

years

Vacancy

1