Executive Assistant

Ateca Consulting; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading executive search firm in Dubai is seeking a Head of Operations & Executive Office to manage multi-office operations and support the Managing Director. The ideal candidate will have proven experience in a professional services environment, excellent communication skills, and a strong business acumen. Key responsibilities include overseeing corporate governance, and HR administration, and driving operational efficiency. This role offers competitive benefits and a collaborative environment.

Benefits

Gold-Standard UAE Visa

Privilee Membership

Quarterly Team-Building Events

Annual Flight Home

Share Options

Training & Professional Development

Dedicated Parking Space in the DIFC

Qualifications

• Proven experience managing operations in a professional services environment.
• Strong commercial awareness and judgement.
• Exceptional organization and prioritization skills.

Responsibilities

• Manage the Managing Director's calendar and daily priorities.
• Oversee corporate governance and compliance.
• Coordinate operations between regional offices.
• Supervise HQ operations in the DIFC.
• Manage HR administration and partner with Finance, HR, and Legal.
• Drive process improvements for efficiency.
• Deliver executive reporting and insights.

Skills

Managing multi-office operations

Business and financial acumen

Communication skills

Stakeholder management

Resilience and solution-driven mindset

Fluency in English

Arabic language skills

Job description

Head of Operations & Executive Office (DIFC)

Role Overview

This is a pivotal role within a leading executive search firm, combining strategic partnership with hands‑on operational leadership.

You will work directly with the Managing Director to ensure offices, systems, and teams operate efficiently, compliantly, and in alignment with business goals across 14 international offices.

The position requires a strong operator who can anticipate needs, streamline processes, and maintain absolute discretion in a fast‑paced international environment.

Key Responsibilities

• Manage the Managing Director’s calendar, travel, meetings, and daily priorities with accuracy and confidentiality.
• Oversee corporate governance, documentation, renewals, and compliance across multiple jurisdictions.
• Coordinate with internal and external stakeholders to maintain seamless operational alignment between regional offices.
• Supervise HQ operations in the DIFC, including leases, licences, insurance, and vendor contracts.
• Manage HR administration (visas, health insurance, onboarding, staff records) and partner with Finance, HR, and Legal on budgets, procurement, and risk management.
• Drive process improvements to enhance efficiency, audit readiness, and business continuity.
• Deliver executive reporting and operational insights to support data‑driven decision‑making.

Profile & Competencies

• Proven experience managing multi‑office or regional operations within a professional‑services or corporate environment.
• Strong business and financial acumen with excellent judgement and commercial awareness.
• Exceptional organisation, prioritisation, and communication skills.
• Skilled in managing senior stakeholders with discretion and professionalism.
• Resilient, solutions‑driven, and composed under pressure.
• Fluent in English; Arabic language skills preferred.
• Reliable, proactive, and capable of operating independently while across teams.

What We Offer

• Gold‑Standard UAE Visa
• Privilee Membership (gym & wellness access)
• Quarterly Team‑Building & Wellness Events
• Annual Flight Home (Paid)
• Share Options & Annual Team Bonus
• Training & Professional Development Seminars
• Dedicated Parking Space in the DIFC

Joining this firm means becoming part of an international team that values precision, integrity, and long‑term partnership.

Application Process

To apply, please email your CV to [e-mail]

Use the subject line: “Head of Operations & Executive Office – DIFC Application.”

Please note: Applications are accepted by email only. InMails and LinkedIn messages will not be reviewed to ensure a consistent and confidential process.