Executive Assistant

Amazon; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A global e-commerce leader in Dubai is seeking an Executive Assistant to support the Operations Director. The ideal candidate should have at least 5 years of executive assistant experience, strong organizational skills, and a customer-service orientation. Responsibilities include managing executive calendars, tracking deliverables, and organizing meetings. The role demands exceptional attention to detail and the ability to work in a fast-paced environment. An inclusive culture and focus on innovative processes are key attributes of the organization.

Qualifications

• 5 years of executive assistant experience.
• Experience leading process improvements.
• Experience in a fast-paced high-tech company.

Responsibilities

• Manage executive calendars and prioritize tasks.
• Track key deliverables and follow up on outstanding items.
• Organize and manage meetings and team events.

Skills

Customer service orientation

Attention to detail

Strong organizational skills

Communication skills

Problem-solving skills

Ability to prioritize tasks

Process improvement

Tools

Microsoft Office

Job description

We are seeking an exceptionally bright friendly customer-obsessed and self-motivated Executive Assistant to support the Operations Director. This is a great opportunity to join an impactful Amazon business with a variety of new challenges & responsibilities for you to grow and further your professional career.

This role demands a strong sense of urgency while working independently on short-term and long-term assignments. We require proactive support to get things done but also someone who can suggest and implement ways to improve processes for long-term success. The right candidate will be customer-service oriented, have strong attention to detail and quality while still meeting tight deadlines, have great organization skills and have the ability to switch gears at a moment’s notice. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is important as is a good sense of humor.

Key Job Responsibilities

• Work in partnership with senior leaders, functional business partners, and other Executive Assistants to provide seamless support to the organization.
• Proactively manage executive calendars with attention to accuracy, detail, and allocation of time to promote productivity and recognize the need to re-prioritize as appropriate.
• Understand business priorities and identify process improvements to create efficiency and scale for the leadership team.
• Track and help drive completion of key deliverables and follow up on outstanding items.
• Organize and manage meetings, off-sites, and team-based social events.
• Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources.
• Support annual operational planning process, business planning, and performance review cycles.
• Have fun at work and help others do the same.

Qualifications

• Experience with Microsoft Office products and applications.
• 5 years of executive assistant experience.
• Experience leading process improvements.
• Experience in a fast-paced high-tech company.
• Experience designing processes to maximize efficiency.
• Strong organizational and communication skills, team-oriented philosophy, and problem-solving skills.
• Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.
• Must demonstrate passion and enthusiasm for the customer experience and Amazon’s vision.
• Demonstrated creative problem-solving skills.
• Prior experience in a fast-paced high-tech company.
• Ability to communicate effectively with a variety of constituent groups such as senior management, peers, and outside vendors.
• Sense of humor and ability to work while having fun in an extremely ambiguous environment.
• High levels of integrity and discretion.
• Impeccable attention to detail.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process including support for the interview or onboarding process, please visit for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.