Executive Assistant

Royal Avenue Investments; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading investment company in Dubai is seeking an experienced Executive Assistant to provide comprehensive support to the CEO. The ideal candidate will have at least 5 years of experience in administrative roles, fluency in English and another European language, and exceptional organizational skills. Responsibilities include managing the CEO's calendar, coordinating travel, and handling confidential tasks. This role offers a dynamic work environment within a multicultural setting.

Qualifications

• Minimum of 5 years of experience as Executive Assistant, preferably supporting senior management.
• Strong organizational and multitasking skills with the ability to prioritize effectively.
• Discretion and a high level of integrity when handling confidential matters.

Responsibilities

• Manage the CEO’s calendar, including scheduling meetings, appointments, and events.
• Coordinate complex travel arrangements, both domestic and international.
• Prepare and organize materials for meetings, presentations, and conferences.
• Act as the CEO's liaison, managing internal and external communications.
• Handle confidential and sensitive information with discretion.

Skills

Fluency in English

Proficient in one or more European languages

Strong organizational skills

Multitasking ability

Discretion and integrity

Job description

As an Executive Assistant, you will be responsible for providing both executive and personal support, ensuring that the CEO’s day-to-day operations run smoothly. You will be responsible for managing calendars, coordinating meetings, and handling confidential tasks with discretion. The ideal candidate will have a proven track record of providing high-level administrative support and be proficient in one or more European languages.

Executive Support:

• Manage the CEO’s calendar, including scheduling meetings, appointments, and events.
• Coordinate complex travel arrangements, both domestic and international, ensuring efficiency and comfort.
• Prepare and organize materials for meetings, presentations, and conferences.
• Act as the CEO's liaison, managing internal and external communications, prioritizing and screening requests.
• Handle confidential and sensitive information with discretion.
• Assist in managing the CEO’s workload, anticipating needs, and staying ahead of daily requirements.
• Support strategic and operational tasks as required, including research and reporting.

Personal Support:

• Coordinate personal travel arrangements, from vacations to family travel, ensuring all details are managed.
• Handle personal errands such as managing household staff, scheduling appointments, and organizing events.
• Assist with personal finances, including expense tracking, reimbursements, and personal banking tasks.
• Ensure the CEO’s personal commitments are organized and supported, from family events to personal appointments.

Other Duties:

• Manage ad-hoc tasks as they arise, demonstrating flexibility and a problem-solving mindset.
• Coordinate with external service providers, such as personal assistants, contractors, and event planners, when needed.
• Maintain a professional, yet friendly, relationship with family, friends, and professional contacts of the CEO.

Required Qualifications:

• Minimum of 5 years of experience as Executive Assistant, preferably supporting senior management.
• Fluency in English and at least one additional European language (French, German, Spanish, Italian, etc.).
• Strong organizational and multitasking skills with the ability to prioritize effectively.
• Discretion and a high level of integrity when handling confidential matters.

Preferred Qualifications:

• Experience working in a multicultural, international environment.
• Knowledge of additional European languages is a plus.